Adaptive, an automation platform for construction accounting, has launched its next-generation solution designed specifically for accounting firms to grow their construction verticals. Built with its new design partners — top firms like Pinion and CLA (CliftonLarsonAllen) — Adaptive enables firms to scale their construction practices, eliminating the manual bottlenecks and standardization challenges that have traditionally made construction accounting difficult to scale. By automating complex workflows like job costing, AP/AR, and compliance, Adaptive transforms construction bookkeeping from a staffing burden into a scalable, high-value service offering.
Solving the bookkeeping bottleneck with industry-specific AI represents a strategic opportunity for accounting firms. While generic AI solutions have promised to solve bookkeeping challenges for years, they’ve fallen short in specialized industries like construction. By applying AI that truly understands construction workflows and requirements, Adaptive automates the labor-intensive aspects of construction bookkeeping, allowing firms to transform what was once an operational burden into a gateway for higher-margin advisory services.
Construction Accounting: A Growth Opportunity with Challenges
Construction businesses between $2.5-25M in revenue represent a significant market opportunity for accounting firms, as most companies within this segment do not have the resources to afford in-house CFO level accounting. According to the U.S. Census, this segment of the market is composed of nearly 100,000 firms with collective revenue of $850 billion—a massive market in need of accounting expertise. However, scaling accounting services for construction companies comes with unique challenges:
- Complex job costing processes that require specialized knowledge
- Manual data entry and reconciliation that consume excessive staff time
- Disconnect between field operations and accounting, with critical information scattered across project management, accounting, and payroll systems
“Construction companies need outsourced accounting services. Accounting firms know construction is a growth opportunity, but the manual processes and non-standardized tech stacks have put a ceiling on how many clients they can serve,” said Matt Calvano, CEO of Adaptive. “Adaptive removes that ceiling, letting firms standardize processes, serve more clients, and increase revenue per staff member without adding headcount.”
End-to-End Financial Automation for Construction
A key advantage of Adaptive’s platform is its seamless integration with clients’ existing systems. Rather than requiring construction companies to replace their current tech stack, Adaptive works with QuickBooks, banking systems, email platforms, and project management software to create a unified financial hub. This approach dramatically reduces implementation barriers while providing accountants with a complete view of their clients’ financial operations.
The platform delivers comprehensive bookkeeping services including:
- AP Management with AI-powered invoice processing and job costing
- Payments Processing for vendors and subcontractors
- AR/Draw Management for streamlined payment applications and improved cash flow
- Expense Tracking with automated categorization and allocation
- Job Costing Labor across projects and cost codes
- Compliance Management for tracking insurance certificates, lien waivers, and permits
- Real-time Financial Reporting including WIP reports and cash flow forecasting
Built With Accounting Firms, For Accounting Firms
Adaptive’s AI-powered platform was developed to address the biggest roadblocks in construction accounting. This solution not only provides automation but also includes onboarding and ongoing support from Adaptive’s team, ensuring firms can quickly roll out the technology to clients.
Firms using Adaptive’s white-labeled AI product can:
- Promote a powerful, construction-specific tech stack while leveraging Adaptive’s proven automation technology.
- Launch construction-specific services that are scalable, profitable, and easy to manage.
- Reduce time spent on low-value tasks and focus on high-impact financial strategy for clients.
“At Pinion, we’re deep believers in the power of industry specialization, which is why we consistently seek out best-in-class partners for each vertical we serve,” said Lisa Baalman, Principal at Pinion. “Our partnership with Adaptive has enabled us to deliver exceptionally fast and meaningful outcomes for our construction clients. Their industry-specific AI solution has transformed our ability to scale high-quality services while maintaining the specialized expertise our construction clients expect.”
Implementation Made Simple
Accounting firms can quickly implement Adaptive’s solution with minimal disruption:
- QuickBooks Integration imports all existing data including job codes, classes, vendors
- Project Management System Connections with platforms like Procore and others
- 2-3 Training Calls with dedicated onboarding specialists
- Ongoing Support via live chat, video, and daily webinars
- White-Label Option to promote under your firm’s brand
The Future of Construction Accounting Services
As accounting services continue to evolve, Adaptive’s platform aligns with the industry’s shift toward recurring, full-stack accounting services. Firms using Adaptive can deliver a comprehensive construction accounting package that integrates bookkeeping, controller services, and CFO advisory—creating a predictable, scalable revenue stream without the traditional staffing constraints.
“We’re seeing accounting firms move away from one-off services toward standardized, technology-enabled offerings that deliver consistent value to clients,” added Calvano. “Our platform gives firms the foundation they need to scale their construction vertical confidently.”
For accounting firms looking to transform their construction accounting services, Adaptive provides the automation, standardization, and expert support needed to drive practice growth.
Learn more about Adaptive’s accounting partner program: www.adaptive.build
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Tags: construction accounting
