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Product & Service Guide



Setting The Standard For Employee Reporting
DATABASICS Expense delivers on your most demanding requirements while minimizing your employees’ effort. Plus, this innovative software is cloud-based and allows employees to use their own devices to file or approve an expense reports. The result is an end to frustration, unnecessary costs, and opaque processes

Features and Benefits:

Easy Expense Data Entry: Through automatic transaction feeds and powerful defaults, DATABASICS Expense keeps user entry to the bare minimum. Users bring their own devices for a simpler, easier experience.
Workflow and Policy Enforcement: The flexibility to input your policies is essential. Define your organization’s unique approval workflow and compliance rules to fit your business operations.
Payment and Reimbursement: Reimburse your employees in less than two days and choose how to do it. Our streamlined solution offers ACH direct deposit, paycheck, direct to credit card, or paper check reimbursement options.
Receipt and Audit: Users can file their expense reports their own way: take a picture of receipts, fax them, scan them, or directly attach them to the report. Digitizing and managing your receipts couldn’t be easier.
Reporting and Analytics: Whether you’re an executive, administrator, or manager, gain instant insight into your processes with credit card reconciliation, vendor spend, departmental reports, rules compliance, and more.
Implementation and Support: The award-winning DATABASICS team becomes your dedicated support team, with you from configuration through implementation and after. You’re always working with someone who knows how your business operates.
OCR and Express Reporting Options: We use the most innovative technology available for expense reporting to provide express reporting options that save you even more time. Let the system read receipts and auto-fill report fields for a faster, automated reporting process.
Mileage Reimbursement: Point-to-point, map-based mileage calculation reduces manual effort and makes reimbursements transparent.
Time Tracking Integration: Boost the power of Expense by integrating it with our Time sheet solution, DATABASICS Time. Users will enjoy a single-system experience that combines their essential reporting functions.
Per Diem Management: The unique per diem engine ensures that the complex process of per diem management is easier than ever, no matter the complexity of your requirements.
P-Card Management: P-Cards are great way to streamline the purchasing process. Still, new processes require management, which can be intimidating and complex. DATABASICS provides more functionality and yet simplifies P-Card management.