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Human Resources & Payroll

W-2 Due Dates for all States

It's that time of year again: when most payroll departments are hunkered down balancing and filing annual W-2s and state reconciliations. I thought this would be the perfect opportunity to provide some helpful charts with due dates for returns and ...

It’s that time of year again: when most payroll departments are hunkered down balancing and filing annual W-2s and state reconciliations. I thought this would be the perfect opportunity to provide some helpful charts with due dates for returns and reconciliations.

For federal W-2s, paper filings are due the end of February. Since February 28 is a Saturday in 2015, employers can send paper returns until Monday, March 2. Electronic filers can file federal W-2s until March 31. Remember to run AccuWage first to check for any errors on the file.

States have a variety of return filing deadlines, some of which have already passed. You’ll notice that some states-for example, New York, California, and Illinois-don’t have due dates for state W-2s, because they get their W-2s from the federal government. States such as Texas and Florida do not have a state income tax, so no returns are due for these and several other states.

Need to know reporting requirements for new hires? Below is a chart of new hire reporting requirements. The days listed are the state requirements for reporting after the date of hire (generally the first day of work).

States have a variety of return filing deadlines, some of which have already passed (we’ve removed the states with passed dates). You’ll notice that some states-for example, New York, California, and Illinois-don’t have due dates for state W-2s, because they get their W-2s from the federal government. States such as Texas and Florida do not have a state income tax, so no returns are due for these and several other states.

AL

7 Day

IL

20 Days

MT

20 Days

PR

20 Days

AK

20 Days

IN

20 Days

NE

20 Days

RI

14 Days

AZ

20 Days

IA

15 Days

NV

20 Days

SC

20 Days

AR

20 Days

KS

20 Days

NH

20 Days

SD

20 Days

CA

20 Days

KY

20 Days

NJ

20 Days

TN

20 Days

CO

20 Days

LA

20 Days

NM

20 Days

TX

20 Days

CT

20 Days

ME

7 Days

NY

20 Days

UT

20 Days

DE

20 Days

MD

20 Days

NC

20 Days

VT

10 Days

DC

20 Days

MA

14 Days

ND

20 Days

VA

20 Days

FL

20 Days

MI

20 Days

OH

20 Days

WA

20 Days

GA

10 Days

MN

20 Days

OK

20 Days

WV

14 Days

HI

20 Days

MS

15 Days

OR

20 Days

WI

20 Days

ID

20 Days

MO

20 Days

PA

20 Days

WY

20 Days

Need to know reporting requirements for new hires? Here’s another useful chart with important reporting due dates. Remember, many states have specific requirements-for example, New York requires health insurance information on new hires.  

AL

Feb 28

IL

Mar 31

MT

Feb 28

PR

Jan 31

AK

None

IN

Last day of Feb

NE

Mar 15

RI

Last day of Feb

AZ

Feb 28

IA

n/a

NV

None

SC

Last day of Feb

AR

Feb 28

KS

Last day of Feb

NH

None

SD

None

CA

n/a

KY

Jan 31

NJ

Last day of Feb

TN

None

CO

Mar 31

LA

First bus day after Feb 27

NM

Last day of Feb

TX

None

CT

Mar 31

ME

Mar 31

NY

n/a

UT

Mar 31

DE

Mar 31

MD

Feb 28

NC

Mar 31

VT

Mar 1

DC

Mar 31

MA

Mar 31

ND

Mar 31

VA

Jan 31

FL

None

MI

Feb 28

OH

Feb 28

WA

None

GA

Feb 28

MN

Feb 28

OK

n/a

WV

Feb 28

HI

Last day of Feb

MS

Feb 28

OR

Mar 31

WI

Jan 31

ID

Feb 28

MO

Last day of Feb

PA

Jan 31

WY

None

 

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James Paille CPP is the Director of Operations for Thomson Reuters myPay Solutions. He has been an executive manager in the payroll service industry for more than 30 years, specializing in managing multi-location offices. Jim is a member of the APA’s Board of Directors and National Speakers Bureau, and chairs the CPP Certification Review Panel. He holds a Bachelor of Science in Accounting from St. John Fisher College in Rochester, NY.