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Document Management

CAPSYS Capture

This article appeared as a sidebar to the July 2009 Review of Document
Management Systems

One of the biggest challenges of writing a review of document management solutions
is dealing with the scope of the application. A comprehensive electronic document
management solution (EDMS) requires four key components; capture, storage, processing
(documents) and distribution. Within each of these categories, there is a wide
range of features and functionality to consider. At the end of the day, it is
very difficult to find a single vendor who hits a home run in each category.
That is as elusive as a grand slam itself. Therefore, you may find that your
strategy evolves towards finding a “best of breed” solution for
a specific component that can integrate well with other vendor solutions.

CAPSYS Capture is an example of a best of breed solution. They have specialized
in document capture and offer a comprehensive solution to automate this process
as much as possible. What is unique about this solution is the fact that it
is designed as a browser application, minimizing the technology deployment costs
and issues. CAPSYS Capture can be implemented as a hosted SaaS (Software-as-a-Service)
application, or installed on premise. The system’s functionality includes
automatic document cleanup of scanned images, bar code recognition to separate
scanning from indexing, hand-printed character recognition, and capturing of
documents from multiple sources including scanning, e-mail, electronic files
and more.

This functionality is further enhanced by its integrated workflow module that
lets you automate the routing of documents via the web, which provides you with
maximum flexibility in designing your document capture process. I recommend
you invest some time in sitting through one of their infomercial webinars so
that you can expand your knowledge of the capabilities to automate the tedious
process of document capture.