2010 Review of Professional Payroll Systems

Growing Profits with Payroll: Which Model is Right for Your Firm?

From the Sept. 2010 Issue

Over the past two decades, payroll processing has had an ebb and flow relationship with many professional practices. Small and mid-sized business owners or management either try to manage payroll themselves without assistance, or they instinctively turn to their public accountant. In the first case, most will inevitably face penalties for missing due dates or reporting deadlines or experience other compliance errors. As far as those who have turned to their accountant, the result has greatly depended on the professional, the firm and their conception of the payroll service.

Few will disagree that managing payroll effectively is a critical element of running a business. After all, the fines can be painful and missing a payroll run can be destructive to the relationship between the business and its employees. But for many, keeping up with changing payroll tax issues, reporting and payment deadlines, and other issues can be a challenge.

[Product Reviews Start Below]

While most accountants certainly have the skill and knowledge to manage the processes, professionals have developed several views of the service over the years, with firms adapting different strategies for handling payroll. Many practices have found success in developing very profitable payroll offerings as a fully managed in-firm service, having developed a strategic workflow that uses a combination of technology and appropriately paid data-entry staff. In fact, some firms can see six-figure profits from models with only two staff dedicated to managing payroll for 50 to 100 clients.

Other firms, however, have preferred to leave most payroll functions to their clients, sometimes advising them toward using one of the national payroll service companies. For some, this allows them to dedicate limited staff toward other engagements, while also ensuring that clients have reliable payroll processing functions. There are also many variations in between, where professionals can use automated systems that maintain the firm’s presence in the payroll process, but with little investment of time or resources.

For this year’s review of payroll systems, we identified four general models of payroll programs, some designed for use by professional accountants to service multiple clients, while others are primarily for use directly by businesses, so we start each review by identifying which type of product it is (see the box for how we identify each payroll model). You know your firm’s capabilities and interests, so you’re in the best position to determine which model is best suited to your practice and your clients.

Payroll services have the potential to be very profitable and can be one of the strongest relationship-building services you offer, with clients and their employees frequently interacting with the firm and the firm’s brand through web-based self-service portals. The same advances in technology over the past decade that have made the national payroll companies so successful are now available to professional accounting practices; it’s just a matter of integrating those payroll services into your firm’s workflow.

----------------- 2010 Review of Professional Payroll Systems ----------------

Full-Service Payroll Systems   

   overall ratingAdvanced Micro Solutions - 1099-Etc A-T-F Payroll

   overall ratingCCH Small Firm Services - ATX Payroll & TaxWise Payroll

   overall ratingCheckMark Software - CheckMark Payroll

   overall ratingCheque-Mate International - Insta-Pay for Windows

   overall ratingCYMA - CYMA Accounting for Windows

   overall ratingIntuit Inc. - Online Payroll for Accounting Professionals

   overall ratingPenSoft - Payroll Plus Accounting Edition

   overall ratingRed Wing Software - CenterPoint Payroll

   overall ratingSurePayroll - SurePayroll

   overall ratingThomson Reuters - Accounting CS Payroll


Partially-Assisted Payroll Systems  

   overall ratingAccountantsWorld - Payroll Relief AC

   overall ratingIntuit Inc. - QuickBooks Enhanced Payroll for Accountants

   overall ratingParamount Software Solutions, Inc. - Crest Payroll



Direct Client/Business Use Payroll Systems

   overall ratingAPS - APS Online

   overall ratingCougar Mountain - CMS Professional Payroll

   overall ratingMangrove - Workforce Empowerment

   overall ratingSage - Abra Suite


Outsourced/Referral Payroll Systems & Programs  

   overall ratingCompuPay - Payroll Online

   overall ratingCompuPay - PowerPayroll

   overall ratingCompuPay - XpressPayroll for Accountants

   overall ratingPayChex, Inc. - PayChex

   overall ratingPaylocity - Paylocity WebPay

   overall ratingThomson Reuters - myPay Solutions