Skip to main content

Accounting

10 Specialty Tech Vendors To Put To The Test

Column: Tricks and Tips

From the September 2010 Issue

It’s almost an annual rite for me. Just as geese and New Yorkers fly
south for the winter, by the time summer is in its hottest days and I’m
cooped up in front of a monitor, I get gadgety. That is, I get an urge to check
out the latest in hardware technologies that may have debuted in tradeshows
like CES at the beginning of the year, but are just now really coming to market.

Even with cloud computing and SaaS promising to eventually take virtually
all of our programs online, there’s still a need for hardware and physical
tech gadgets. This includes basic gear, such as monitors and input devices like
mice and keyboards (even if touch screens are all the rage), as well as more
specialized equipment designed for enhancing workplace efficiency and even the
social lives of today’s professionals and their employers. And I haven’t
even mentioned one of the most important devices for the paperless office: the
scanner.
In this year’s roundup, I’ve found a few hardware options that may
help you or your clients be more productive, perhaps more mobile and certainly
more gadget savvy. Next month, I’ll return with my regular column with
some practical tips on social media. But for now… hardware!

AMBIR
TECHNOLOGY — WWW.AMBIR.COM

When it comes to specialty scanners and signature capturing systems, Ambir has
a collection of devices to fit virtually every business need. Ambir’s
product lines include healthcare solutions designed to streamline insurance
card acceptance by scanning both sides and using OCR technology to identify
patient names, account numbers and other data for retail clinics, medical practices
and hospitals. The vendor uses some of the same dual-side ID card scanning capabilities
for other industries, providing fast and accurate scan-based data acquisition.
Ambir’s more traditional scanners are exemplified by the new ImageScan
Pro 490i, a professional grade system that can easily scan both sides of drivers’
licenses, ID cards and documents, and comes packaged with Ambir’s imaging
software, which supports PDF, JPG and TIFF extensions. The systems offer ultra-compact
size, USB power, high-resolution scanning and the ability to scan directly to
PDF.

BARCODING,
INC. — WWW.BARCODING.COM

For businesses with workforces that are always on the go, mobile technologies
are imperative to performing at peak efficiency. This is especially true for
organizations with warehouse, distribution or logistics functions, and Barcoding,
Inc. provides highly customizable barcode, RF and RFID, and mobile computing
technologies combined with powerful software to streamline inventory tracking,
maintenance and management. With Barcoding Inc.’s hardware and software
solutions, keeping up with vehicles, parts, tools, office computers, retail
inventory or even office supplies can be performed quickly and even automated,
whether the items are in the room next door, in a warehouse in another state
or on the road somewhere in between. For advanced fixed asset accounting and
tracking, Barcoding, Inc. offers several solutions, including IntelliTrack DMS,
RedBeam, epcSolutions and Savant WMS.

BUFFALO
TECHNOLOGY — WWW.BUFFALOTECH.COM

Whether used for moving large amounts of computer data from one location to
another, or as a backup system, external hard drives offer both portability
and security. Buffalo Technology offers a wide collection of hard drives, as
well as solutions for network storage and wireless networking, all designed
to give businesses and individuals reliable digital storage capabilities. Buffalo’s
DriveStation line of desktop companion hard drives includes USB 3.0, 2.0 and
FireWire connectivity, which enables use with PC or Mac computers. The DriveStation
HD-HXU3 model is the latest from the vendor, with storage capacities of up to
three terabytes and super high-speed transfer of up to five gigs per second,
which is 10 times faster than USB 2.0. The system includes the Memeo backup
software system, which helps automate data backup and recovery processes. Buffalo
also offers more portable external hard drives, including the MiniStation and
JustStore Portable, and recently debuted the Dualie, a combined data storage
and docking station for the Apple iPhone and iPod.

DELL
WWW.DELL.COM

Dell is pretty much the king of the gadget world, offering pretty much everything
under the sun, including business and personal desktop and laptop computers,
servers, printers, keyboards, monitors, ad infinitum. The latest geek chic offering
from the company is the Dell Streak, a brand new tablet/phone device released
in August that some are seeing as direct competition to the iPad. The personal
entertainment, communication and computing gadget is smaller, however, giving
it greater portability. And it’s the first tablet to use the Android operating
system. It includes a touch screen and familiar options for 3G, Wi-Fi and Bluetooth,
but also includes camera, camcorder and phone capabilities. Dell has also recently
introduced a new line of smartphones that run on the Android platform: The Smoke,
Flash and Thunder. The more advanced Thunder model includes a 4.1 inch touch
screen and an 8 megapixel camera.

DYMO
WWW.DYMO.COM

Even in the modern paperless office, there’s still paper … and there’s
definitely a need for labels and scanning solutions. With solutions for professional
offices, industrial applications, educational settings and even for home use,
DYMO has long been a popular brand of label and postage printers. The company’s
sleek LabelWriter 450 Twin Turbo printer is among the coolest of their desktop
tools, giving users high-speed printing of dozens of label styles and sizes
and with the convenient ability to hold two different sized rolls of labels
at the same time. There’s also the option to use the no monthly fee DYMO
Stamps postage labels service. The LabelWriter family supports Mac and PC computers
via a USB connection. DYMO also offers CardScan, a handy device designed for
scanning business cards and then using included software to pull the personal
and
business contact information from the card and integrate it into a contact management
system. CardScan systems are available in Executive, Team, Personal and Mac
versions.

FUJITSU
WWW.FUJITSU.COM

The Fujitsu brand has become a staple in many professional practices, due in
large part to the popularity of the company’s ScanSnap line of scanners,
which include several models for desktop, network and mobile document imaging.
For the workstation, the ScanSnap S1500 sheet-fed scanner provides a reliable,
everyday use system that can help digitize client and business documents. For
workgroups, the ScanSnap fi-6010N network scanner offers heavy-duty utility,
with high-speed scanning and a 50-sheet feeder tray. For mobile scanning needs,
the ScanSnap S1300, a full-color, dual-side scanning device fits easily along
with a laptop in a carrying case. Fujitsu also offers advanced paperless document
storage capabilities with its Rack2-Filer digital binder software.

KODAK
WWW.KODAK.COM

Kodak used to be almost synonymous with photography, but the company offers
so much more, especially when it comes to technology gadgets. They still make
cameras and camcorders, of course, but they also have popular lines of printers,
scanners, media players, digital frames and other accessories. For the professional
office, Kodak’s ESP Office 6150 all-in-one printer offers easy-to-use
print, copy, scan and fax options, with wireless networking capabilities and
exceptional high resolution. For higher workloads, the new ScanMate i1129 Scanner
gives users quick scan-and-organize functions along with bundled software that
offers document management tools and the ability to save scanned documents and
images into searchable PDFs, TIFF, JPG, RTF and BMP format. The Smart Touch
feature adds even more usability, giving quick access to file management, e-mail,
printers and integration with Microsoft SharePoint server.

MATIAS
WWW.MATIAS.CA

Even with touch screens on monitors, iPads and other devices, sometimes you
just can’t beat the tactile feel of a real, full-sized keyboard. Unfortunately,
it isn’t always easy to take a keyboard with you on the road, which is
why I’ve loved the Matias Folding Keyboard since the company debuted it
a couple of years ago. It is exactly what its name suggests: A folding, full-sized
wireless keyboard with 10-key that can fit easily in a computer case, thereby
freeing the user from cramped laptop QWERTYs. Matias also makes several other
products for the mobile professional, including a folding laptop stand and a
full-size optical mouse with a retractable cord. Also available are a keyboard
with a built-in USB 2.0 port, a keyboard with smartphone stand, and the Optimizer
keyboard, which is designed to give accountants and similar professionals quicker
access to frequent actions. All of Matias’ products are PC and Mac compatible.

MATROX
WWW.MATROX.COM

Multi-screen monitors are pretty much the standard now in professional practices.
But while most new desktop PCs and Macs now come with support for two monitors,
they don’t always support more than that. If your primary workstation
is a laptop, adding multiple monitors can seem even trickier. Matrox makes it
simple, though, providing the DualHead2Go and TripleHead2Go systems that simply
plug into each monitor and into the computer. No more opening up a PC box to
change video cards or worrying about complex hardware requirements. Matrox makes
adding multiple monitors easy.

SUTUS,
INC. — WWW.SUTUS.COM

With integrated phone and data lines, servers, point-of-sale systems, remote
locations and numerous networked devices, maintaining an IT infrastructure can
quickly become more than even most small businesses can manage. That’s
where the Business Central 200 system from Sutus, Inc. comes in, helping to
streamline and simplify many of these functions. With the ability to integrate
router, wireless, file storage, VPN and VoIP, the system provides a unified
and highly customizable approach to business IT management.

See inside September 2010

2010 Review of Professional Payroll Systems

Growing Profits with Payroll: Which Model is Right for Your Firm?

Previous

2010 Review of Point-of-Sale Systems for Retail Clients

From the September 2010 Issue The cash register, a staple in the retail industry for years, has increasingly disappeared from the counters of stores nationwide. In its place, you’ll frequently find a variety of tools that resemble a cash register but offer a much wider array of features, such as a touch-screen terminal, product scanners […]

Next