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Human Resources & Payroll


Save time and money with OnPay. Our easy-to-use software runs payroll, takes care of all your employment taxes, and even handles basic HR tasks for just $36, plus $4 per employee/month. No sneaky fees, ever.

We make it simple to run payroll and take care of your team by giving you access to all of our services from the get-go. There are no confusing tiers, no hidden costs, and you’ll never need to upgrade. Here’s everything you’ll get:

Full-service payroll

OnPay’s payroll software is fast and it does all the heavy lifting.

  • Unlimited monthly pay runs
  • All tax filings and payments
  • W-2 and 1099 workers
  • 2-day turnaround for most clients
  • Pay by direct deposit, debit card, or check
  • Multiple pay rates and schedules
  • Garnishments
  • Unemployment insurance withholding
  • 40+ payroll reports
  • Accounting and time-tracking integrations (see below)
  • Optimized for mobile
  • Multi-state payroll
  • Available in all 50 states

Special payroll services

We get payroll right for any organization — at no extra cost.

  • Restaurants
  • Farms and agriculture
  • Nonprofits
  • Churches and clergy
  • 500+ employee companies
  • Accountant dashboard
  • 6 levels of permissions

Employee self-service

Save time by letting employees do more on their own.

  • Self-onboarding
  • Lifetime accounts
  • Change address and personal information
  • Pull paystubs, employment docs, and tax forms
  • Control voluntary deductions

Deep software integrations

Get all your finances in one place to avoid mistakes and repetitive tasks.

  • QuickBooks Online
  • QuickBooks Desktop
  • Xero
  • FreshBooks (coming soon)
  • TSheets
  • Deputy
  • WhenIWork
  • Tanda
  • Humanity
  • ThinkHR
  • PosterElite
  • Magnify

Award-winning customer service

From answering questions to calling the IRS, we’re on it.

  • Free account migration
  • Help setting up integrations
  • Reps trained by the American Payroll Association
  • Weekday support by phone, chat, and email.
 Emergency email support on weekends.
  • Accuracy guarantee

Essential HR tools

Stay organized, save time, and get compliant. It’s all included.

  • Automated onboarding flows
  • E-signing
  • In-app offer letters
  • Online I-9 and W-4 forms
  • State new hire reporting
  • Custom personnel checklists
  • Delegate and track non-HR tasks (like IT)
  • Built-in document templates
  • Document storage + personnel files
  • Direct messaging
  • Compliance audits
  • HR resource library

*Coming Soon

Perfect PTO management

Simple enough for small businesses, flexible enough for big ones.

  • Custom paid time off policies
  • Up to three accrual tiers
  • Automatic accrual tracking
  • In-app requests and approvals
  • PTO calendar and reminders
  • Email notifications

Organized org charts

Let everyone know who’s who.

  • Detailed employee profiles and contact info
  • Searchable company directory
  • Visual org chart
  • Automatic updates to org chart
  • Organize employees by location, department, or team

Add top-notch benefits

Give your employees the benefits they deserve.

  • Health and dental benefits in all 50 states
  • Access to most major providers
  • Integrated 401(k) retirement plans
  • Quick employee census
  • Add on life, vision, disability and more

Add integrated workers’ comp

Take care of employees and potential liabilities.

  • Fully integrated workers’ comp administration
  • Pay-as-you-go policies
  • Low up-front costs
  • Automatic updates when your team changes
  • Support from experienced brokers

Additional fees and fine print

Practically everything we do is covered in our monthly fee. The only exceptions are:

  • Clients can self-print and distribute W-2 and 1099 forms for free, but we charge a small fee if you want us to print and mail them for you.
  • We charge insufficient funds fees if you can’t cover the cost of a pay run.
  • You pay for any health, retirement, or workers’ comp policies you choose to add on.