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CYMA Systems Inc. – CYMA Not-for-Profit Fund Accounting Software

From the Nov. 2009 Review of Not-for-Profit
Accounting Programs

Not-for-Profit Fund Accounting Software is a completely modular system that
offers a complete financial solution aimed specifically at nonprofit organizations.
Ideal for small to mid-sized organizations, CYMA offers excellent scalability,
allowing users to purchase the modules they need when they need them.

CYMA’s main user interface contains an active module box where users can
choose the module they wish to access. The eDesk user interface makes it easy
to access system functions, including learning tools such as the Getting Started
Guide, reference materials, the CYMA Update Center and module tutorials. The
New in Version 11 tab provides users with a list of the new features and enhancements.
eDesk is also fully customizable, with the ability to run CYMA functions directly
from links, offer links to web pages, and assist users with data importing.

CYMA offers solid customization capabilities, allowing end-users the ability
to customize the Quick Entry Grids interface within each module to better suit
their needs. CYMA data-entry screens are easily navigated, with lookup options
throughout. Data entry is further simplified by the choice of three keyboard

The System Manager module is required in order to run other CYMA modules. Modules
available for the CYMA Not-for-Profit Fund Accounting Software system include
GL, Payroll, AR, AP, Bank Reconciliation, Inventory, Sales Order, Purchase Order,
Job Costing, Grant Management, and After-the-Fact Entry. With the exception
of the System Manager module, all modules can be purchased as needed.

CYMA also offers numerous add-on modules that integrate with the Not-for-Profit
product, including the MICR Check Package, CYMA Forms, CYMA Alerts, CYMA State
Payroll Forms, Crystal Report Writer and F9 Report Writer. CYMA also integrates
with Donor Express, a donor management product. CYMA Not-for-Profit Fund Accounting
Software also integrates with numerous third-party solutions such as those providing
human resources, fixed assets, food service and employee time clock functionality.

CYMA’s Not-for-Profit software offers users a 24-character alphanumeric
account number structure with the ability to use up to 10 segments in each number
sequence. There is a laundry list of new features available in the latest version
of CYMA, including the ability to allocate transactions to Jobs, Grants, Projects
and Transaction Classification Codes. The Grant Tracking financial overview
tab has also been updated with additional information, including Total Funding,
Amount of Funding Still Required, Amount Invoices and Net Fund Status.

CYMA allows for an unlimited number of companies or organizations. Fund restrictions
can be categorized as unrestricted, temporarily restricted or permanently restricted.
Expenses and revenues can be automatically allocated in both GL and AP modules.
The Due To/Due From feature helps ensure complete fund balancing for all transactions.
The optional Grant Tracking module provides users with the ability to define
grant specifics; enter and track grant budgets; define funding sources for each
grant; and enter, maintain and track programs, activities and expenses for each
grant defined in the system. Data can be imported from other products via CSV
files; and other information, such as reports, are easily exported to spreadsheet
and word processing programs.

CYMA contains hundreds of standard reports that are easily accessible throughout
the product. FASB-117 compliant reporting is also available, with numerous reporting
options. Utilizing optional third-party report writing tools such as Crystal
Reports and F9 increases the user’s reporting options tremendously. Financial
reports can be printed using a multi-column format, and all grant tracking reports
have been enhanced for selection criteria in Version 11. The user-defined report
list allows users to review the list of available reports and choose only the
ones needed. All CYMA reports can be previewed on-screen for accuracy or they
can be printed or exported to a variety of file formats including Microsoft
Word and Excel, PDF, XML, RPT and HTML.

CYMA requires all new users to purchase its Software Maintenance Plan. Purchasing
this plan ensures that users will receive all software updates, product enhancements
and service packs. Numerous support options are available, including both unlimited
telephone support and per-call support. CYMA Not-for-Profit users will also
gain access to the CYMA Knowledgebase, which provides immediate access to FAQs
and user experiences. Online training is also available, and CYMA offers informative
training manuals for all modules, along with product tutorials that are easily
accessible from the eDesk interface.

CYMA Not-for-Profit Fund Accounting Software modules start at $645 per module,
with typical pricing (three base modules) costing $1,935 for a single-user system.
Grant Tracking will cost an additional $395. This product is scalable and easily
navigated, and would make a valuable addition to the small to mid-sized organization
looking for increased tracking and NFP module functionality.