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Document Management

Speedy Scan Company Inc. — Speedy Organizer

800-655-2870www.speedyscan.biz

This
is probably the simplest of all the solutions reviewed in this article. Speedy
Organizer is designed as a simple tool to organize scanned images. The essential
role of the product is to provide an interface to assign index values to scanned
documents to expedite search and retrieval.

From the June 2009 Review of Document
Storage Systems

USER INTERFACE:
Once you enter your login credentials, you’re welcomed by an attractive
woman who invites you to view a series of short “step-by-step Help videos”
on how to use the product. A simple toolbar along the top of the screen includes
File, View, Settings, Database and Help. The primary control center is displayed
along the left side of the screen. Here you will find a full menu of document
search tools, a file upload panel, access to administrative settings and the
ability to create a new document database.

FILE ORGANIZATION/MANAGEMENT:
Scanned documents are filed into the system by assigning index values to search
the file. These index values are actually concatenated to create the filename
for storage in Windows Explorer. The files themselves are stored in Explorer
like all the other files so multiple user access to the documents is possible.
The primary feature of Speedy Organizer is to search for files by the index
values. Keyword search partial word searches can be done, and the ability to
do partial word searches is often required when searching for in-frequently
accessed files. You can also use the Windows Explorer search tool because the
index values are converted into the filename.

INTEGRATION:
Other than serving as a front-end file storage utility for Windows Explorer,
there is no integration with other software applications. N/A

OVERALL VALUE:
At a street price ranging from $220 to $279, the benefits derived from Speedy
Organizer can be quite nominal and still make for a good value. So for the limited
feature set of this application and the ease of use, it is fair to say that
it offers a good overall value. The main decision you have to confront is whether
it does enough for you in regards to managing your electronic document storage.

2009 OVERALL RATING: