FUND E-Z Development Corp. — FUND E-Z Fund Accounting Software

From the Oct. 2007 Review of NFP
Accounting Systems

FUND E-Z Development Corporation has provided small to midsize nonprofit organizations
with an affordable software product for over 16 years. The latest version (Version
9) of FUND E-Z continues this tradition, offering a solid core product with
add-ons designed to make running a nonprofit a little less complicated.

EASE OF USE/FLEXIBILITY – 4 Stars
A dropdown menu bar is located at the top of the main user interface screen.
This features access to files, all system modules, utilities and the Help function.
Vertically displayed to the right of the screen are speed buttons, which provide
users with easy access to frequently used functions such as Donors, Funds, Gifts
and Donations, Invoices, Orders, and various Cost Centers. New companies (Datasets)
are added by selecting a dataset, then clicking on the options tab. Users can
choose to add a new company, a sample agency, or import data from a backup file
or a data folder. New users will find it helpful to browse through the FUND
E-Z Basics found in the Help feature. This will explain the various tabs and
terminology used throughout the program.

System navigation becomes smoother once the user becomes accustomed to slightly
different interface options such as a ‘+’ sign for entering new
transactions, companies called datasets, and a ‘list’ tab to access
lookup functionality. Data-entry screens contain a view/edit tab, along with
a browse tab, which allows users to switch back and forth. All data screens
contain print, calculate, copy and locate tabs at the bottom of the screen.

MODULES/SCALABILITY – 4.5 Stars
FUND E-Z’s core modules include GL, AR, AP, Client Billing, Purchase Orders,
Fund Raising, Allocations, Utilities and Security. The optional Data Access
Component (DAC) offers the ability to customize reports by using Microsoft Access
and various wizard screens. DAC allows users to choose columns, filters and
sorting options for reports. Also available is the HIPAA Billing module, an
electronic billing system that nonprofits can use to process and bill Medicaid
throughout the United States.

Currently, FUND E-Z is available in 1, 2, 3, 5, or unlimited user/dataset versions.
The single-user version can only accommodate one dataset, the two-user system,
two datasets, etc. Users/datasets can be added as needed.
FUND E-Z Development Corporation has announced that a full rewrite of FUND E-Z
will be available in 2008, offering a SQL version, new modules and increased
product functionality.

FEATURES/FUNCTIONALITY – 4.5 Stars
FUND E-Z currently employs a five-level account structure that can utilize up
to 22 alphanumeric characters. The program handles direct and indirect allocations.
Direct allocations can be automatically distributed to various departments,
and an unlimited number of allocation groups can be used for indirect allocations.
The Fundraising module easily tracks extensive donor information, including
last donation amount, last donation date and largest donation amount received.
Pledges can also be recorded, including date, related event, amount and any
balance due.

The Letters/Labels feature contains various correspondence templates, including
acknowledgement, pledge, membership and thank you letters. AP, AR, and GL transactions
can be entered one at a time or batch entry can be utilized for larger numbers
of transactions. As well, the extensive Utilities menu allows for the easy import
or export of data using a comma-delimited format.

REPORTING – 4.5 Stars
Hundreds of standard reports are included. The ‘Setup Financials’
function lets users choose filters, sequence, column, and row codes as well
as subtotals and totals. Standard nonprofit financial statements and FASB 117
financial statements are easily produced. Fundraising reports are also numerous,
with donor listing, donor comments, donor detail history, gift/donation listing,
pledge detail, and donor/pledge receipts and statements. The drilldown capability
found in FUND E-Z makes it easy to access transaction detail down to the originating
document, with fixed reports reflecting new data immediately. The DAC add-on
module provides even more financial reporting customization.

SUPPORT/HELP – 5 Stars
FUND E-Z offers an annual technical support agreement that provides unlimited
telephone support, free access to the support center, free software revisions,
and free access to data analysis and repair services. Prices vary depending
on the number of users, starting at $295 annually. Training options include
On-Demand Video Training, Web-Based Live Training, and On-Site Training and
Consulting.

RELATIVE VALUE – 5 Stars
FUND E-Z costs $695 for the one-user/one dataset system. A five-user/five dataset
system is $2,190. The add-on DAC reporting module is $695 and requires Microsoft
Access. The HIPAA compliant billing system is $4,995 for the single-user version
and includes the base accounting system. With the excellent Fundraising module,
along with allocation capability, FUND E-Z is a terrific choice for small to
midsize nonprofits that need an excellent nonprofit system that won’t
break the budget.

2007 Overall Rating: 4.5 Stars