Skip to main content

AccuFund — AccuFund Accounting Suite

From the October 2005 Review of Not-for-Profit
Accounting Software

The AccuFund Accounting Suite from AccuFund provides a full suite of modules
designed specifically for nonprofits and government organizations. Billing themselves
as an “innovative new company,” AccuFund markets its products to
nonprofit organizations with annual revenues up to $100 million.

AccuFund has a simple user interface that utilizes standard drop-down menus.
To the left, a bright yellow icon provides access to all installed modules.
Changing modules will also change the function icons that are found beneath
the menu bar. These icons provide one-click access to frequently used system
functions. Two things I find unusual are AccuFund’s use of the Edit functions
to access data-entry screens, and the use of Insert rather than New or Add when
you wish to enter new invoices, cash receipts or deposits. Aside from that,
system navigation is simple, data-entry screens are straightforward, and system
setup is painless.

The Standard Edition of AccuFund comes with the “core system,” which
includes GL, AP, Cash Receipts, Cash Reporting, Budgeting, Financial Report
Designer and Excel Exports, Report and Forms Designer modules as well as ODBC
access. A Professional Edition is also available, which contains all the same
features as the Standard Edition, along with a budget control feature and account
level security. The Professional edition also offers a variety of other security
features, including departmental-level security for PO and AR, separate check-run
approval in AP, report-level security in financial and module reporting, task
security in the Bank Register area, and specific item edit and read-only security
in Payroll and Human Resources.

Modules available at an additional cost include AR, Purchasing, Payroll, Human
Resources, Requisitions, Allocations, Fixed Assets, Utility Billing, Work Orders,
and an Employee Time Entry feature. AccuFund contains a Data Import feature
that houses a series of wizards to assist you with data importing. This import
feature supports all common interface formats, including spreadsheet, comma-delimited
and fixed field.

New features in Version 3.02 include AccuFund’s capability to support
a table-based account structure. Drill-down capability has been added to various
modules throughout the system. You can now rearrange, hide or display columns
using the Browse function. Both the ‘view bills’ and ‘update
bills’ windows have been significantly enhanced, and super-visory personnel
can now change requisitions during the approval process. Quick Query and instant
reports have been added to all modules, and system security functions have been
significantly enhanced.

AccuFund supports up to 256 alphanumeric characters for its GL chart of accounts.
Account structure is flexible, with any number of segments allowed in account
numbers. You can have an unlimited number of bank accounts in AccuFund, and
can distribute incoming cash to any number of revenue or receivables accounts.
The Bank Reconciliation feature gives you a full reconciliation for all of your
accounts, and the system provides a comparison sheet to check your GL balance
against the bank balance as you reconcile.

The system security feature provides each user with an exclusive identifying
name and password. Individual access can be set for each module, and those who
need access to data-entry screens can have specific access levels assigned.
AccuFund does not offer a Contributions module, but does offer a Development
and Endowment Suite as a separate product.

A fair number of standard reports are included in the AccuFund Accounting Suite.
All reports are formatted using the forms designer, which is found in all of
the AccuFund modules. All system reports can be edited to meet your specifications.
Reports can be prepared using any fonts that are currently installed on your
computer. Images or logos are easily added to any report; and boxes, lines and
shading can be added, as well. When accessing reports, you can choose to print
the report, save it as a *.PDF file, e-mail it, publish it as an HTML file,
export it to Excel, or access the Drill function to view even greater financial
detail. The Financial Report Writer provides even greater access to varying
levels of financial data in order to provide more specialized reports.

AccuFund requires all new customers to purchase a one-year support contract,
which will cost 25 percent of the cost of the software purchased. The contract
covers telephone support using a toll-free number, software enhancements and
upgrades, and all software maintenance when required. Web-based and onsite training
are also available at an additional hourly rate.

AccuFund’s single-user Standard Edition core system costs $2,995. Additional
users will cost $895 each. Additional modules range in price from $1,295 to
$2,495. Easy system setup and navigation, an excellent reporting module, and
a wide variety of add-on modules make AccuFund a reasonably priced software
solution for the nonprofit sector.

2005 Overall Rating — 5 Stars