Small to medium sized firms that are looking for an easy-to-use asset management system that provides flexible reporting for clients with evolving asset management needs, including multi-departmental and geographical locations.
- Easy to use
- Supports all common depreciation methods
- Customizable reporting, including output to Word, Excel, PDF and Crystal Reports
- Integration with TaxWise & ATX tax systems
- No RFID or barcode scanning integration
- No fully custom depreciation books
- Limited consolidation/mass asset action functions
The ATX and TaxWise Fixed Asset Manager programs, which are generally identical in features and are both offered by CCH Small Firm Services, are reviewed as one program for this section. The program is branded under both names to enable export of asset data into the respective tax program, thereby broadening each product line to include live and after-the-fact payroll, Payroll Compliance Reporting, trial balance and Client Accounting Suite, which is a write-up system for professionals. The Fixed Asset program provides support for any number of assets and unlimited clients. It can be used as a stand-alone product but is generally used in conjunction with one of the tax compliance suites.
Basic System Functions - 4.5 Stars
Fixed Asset Manager runs independently of the tax programs, but does offer integration of client data, with the system’s interface opening to a traditional Windows environment with pull-down and icon menus at the top of the screen granting access to client files, import and export functions, security settings, reporting and preferences. Client and asset setup functions are generally intuitive, with guided processes simplifying entry and assisting in asset type and depreciation method selection. During setup, users also determine tax year data, mid-quarter conventions and other default information.
The main client list is presented as a spreadsheet that displays columnar information such as client ID, type of entity (based on tax return), and other information, and provides various search and sort options. Opening a client’s files brings up its asset list, another spreadsheet that this time offers columnar information on each asset, with asset cost, current year depreciation, in-service date and additional details. Selection of an asset opens up a window with a side-by-side view of the asset’s books, and tabs for moving between depreciation, asset history, Sec. 179, Vehicle/Listed, Disposition details and other information. Data can be entered directly onto these screens, with the resulting calculations applied in real-time to depreciation and other fields.
When networked, Fixed Asset Manager allows concurrent use by unlimited users; the system can also be used on stand-alone computers. It supports any number of clients with any number of assets, with the ability to group items by department, location or other custom method. The system offers basic user customization options and provides user-based password security.
Core Asset Management Features - 4 Stars
Fixed Asset Manager offers preconfigured books for federal, state, AMT, ACE and book, with a total of five books assigned to an asset at a time, and projected depreciation for the current and next years. It includes functions for easily handling asset acquisitions and disposals, including like-kind exchanges and splits, asset losses and installment sales.
The system offers a basic tool for adding multiple new assets, but cannot unsplit or consolidate the asset bases of multiple entities. Consolidations between sub entities of the same primary entity can be performed. Worksheets help with the processes of sales and acquisitions.
The program includes all commonly used depreciation methods, with automatic selection of the most likely method based on the asset type entered by the user, but also allowing users to select differing treatments. It does the same with recovery periods and conventions. The “standard/actual” tab offers a good comparison tool for viewing and selecting the most advantageous method of mileage and expense.
Macros are included for ACRS, MACRS, sum-of-the-years’ digits, straight-line, declining balance, listed auto, amortization, units of production and Sec. 179 expensing. It includes all recent changes to bonus depreciation and Sec. 179. Users can generate asset inventory reports, but the program does not integrate with RFID or barcode asset tracking systems.
Reporting - 4.5 Stars
A good selection of reports is available, including summary and detailed asset information reports, depreciation, Sec. 179, adjusted basis, inventory lists and books. Fixed Asset Manager can print forms 4562, 4797 and 6252, but does not offer printing of FASB 109 projections. The program contains built-in report customization tools, and reports can be saved to Microsoft Word and Excel for more extensive tailoring. Fixed Asset Manager can also output to PDF, Crystal Reports and text formats.
Import/Export/Integration - 4.25 Stars
When used alongside either the ATX or TaxWise professional compliance systems, Fixed Asset Manager can share client data with those programs and the Client Accounting Suite (write-up system). It also enables electronic document management through the optional PaperlessPLUS system offered in both product lines. Data can also be imported from third-party asset management programs. Data output into various formats enables import into other financial systems.
Help/Support - 4.75 Stars
In addition to its Help utility, Fixed Asset Manager includes right-click menus, worksheets, shortcut keys and a PDF version of the user guide built into the program. Online support is much more extensive, with user communities, FAQs, manuals and documentation, access to ATX and TaxWise TV, CPE-eligible training options, and more. Live phone-based and online support is included with the program, which supports all modern versions of Windows.
Summary & Pricing
Fixed Asset Manager is a good addition to firms using either the ATX or TaxWise compliance systems, and can also be used as a complete stand-alone application. It provides basic depreciation management with support for all common methods, is easy to use and offers good reporting. The program costs $420 when purchased individually, but is also available in some of the ATX and TaxWise bundles.
2011 Overall Rating: 4.25