Sage Peachtree Premium Accounting for Nonprofits 2012
From the November 2011 Review of Not-for-Profit Accounting Systems
Sage Peachtree would work well with smaller nonprofit organizations that place affordability equal to functionality, and it is optimally designed for the one- to 10-person organization.
- Easy to install & easy to navigate
- Good nonprofit reporting capability and advanced Business Intelligence for custom reporting and analysis in Microsoft Excel
- Excellent integration with Microsoft Word for producing donor & fundraising letters
- Solid dashboards & cash flow management tools allow employees to see how the organization is performing
- Limited growth capability
- Limited fundraising capability, but vendor notes that it is working on integration with Fundraising Online
Sage Peachtree Premium Accounting for Nonprofits has continually provided small nonprofit organizations with a solid financial product designed specifically for their needs. The introduction of industry-specific solutions several years ago, along with the growing number of add-ons available, has made Sage Peachtree an even more valuable product line.
Basic System Functions - 4.75 Stars
Sage Peachtree Premium Accounting for Nonprofits installation continues to be problem free, with the product generally installing in minutes and with no IT experience needed. Navigational centers make it easy to find needed functions, and all data-entry screens are clutter free. Users can also opt to use the drop-down menus at the top of the screen to access any of the product’s features or functions. And function tabs (Vendors & Purchases, Banking, etc.), found easily on the main screen, make access to additional Sage Peachtree functions fast and easy from any location.
With the exception of Sage Peachtree First Accounting, all Sage Peachtree products offer a complete financial system, with GL, AP, AR functionality along with Payroll, Banking, Inventory and Purchasing functions. Industry-specific editions, such as the nonprofit edition reviewed here, also contain industry-specific chart of accounts options. As previously noted, Sage has a long list of add-on products that are designed to integrate with the Sage Peachtree line of accounting products. Sage also provides increased scalability with Sage Peachtree Quantum, which is designed for up to 40 users.
Core NFP/Fund Accounting Capabilities - 4.25 Stars
Sage Peachtree Premium for Nonprofits 2012 offers nonprofits the option of choosing between a standard nonprofit chart of accounts or using the United Way chart of accounts, which are both included. Users can choose to customize accounts to better reflect their nonprofit needs, and up to five segments can be designated as departments or specific funds. Sage Peachtree easily handles multiple transaction types, and the new Copy Transactions function allows for the creation of a new transaction based on an existing transaction. Users can also create recurring journal entries as well as auto-reversals. Multiple budgets can be set up based on specific departments and cost centers, and they can be easily tracked for accuracy or even exported to Microsoft Excel. What-if scenarios can be produced by playing with various financial outcomes to get the most accurate results from each budget.
Donors can be tracked as customers, and grant tracking is available by utilizing chart of account segments. Sage Peachtree also contains excellent audit trail functionality, keeping track of any and all system transactions, including valuable information such as system user, time and date of the transaction change. User password security has been enhanced in recent releases, with administrators able to set password expiration dates, block repeat passwords, and view anyone currently logged into the system. Users have the option to pay invoices electronically, email invoices to customers directly from the invoice screen, and retrieve banking information electronically for more accurate reconciliation. Sage Peachtree also provides a remote access option for anytime/anywhere access.
Management Features - 4.25 Stars
Sage Peachtree Premium Accounting for Nonprofits 2012 offers 11 new options that can be utilized with the popular My Dashboards feature, which is available in Sage Peachtree Quantum, including General Journal Entries, Purchases Received, Top Vendors, Assemblies, Inventory Adjustments and Item Purchase History. The Management Centers have also received many improvements, making them even easier to customize. The Business Intelligence feature provides users with the tools necessary to create more robust reports using Microsoft Excel, and the My Dashboards option available in Sage Peachtree Quantum allows users to create a custom interface that features all of the information needed at a glance. Sage Peachtree’s Maintain Budgets option allows users to budget totals as needed, with the ability to easily forecast various financial scenarios by changing the budget totals.
System security is tight, with administrators able to set system access rights down to the task level. Integration with Microsoft Office makes it easy to create specialized letters to donors and constituents, whether for an overdue pledge or a request for support. Templates can be created for future use, making it even easier to send out mass mailings.
Financial Statements & Reporting - 4.25 Stars
Reporting and financial statement flexibility is excellent, with the ability to print multi-year reports for easier budget comparisons. Sage Peachtree reports offer the ability to drill down to the originating transaction for a full financial picture. For those managing multiple organizations, Sage Peachtree Premium Accounting for Nonprofits also allows users to combine financial statements for multiple companies to produce a big-picture scenario. All Sage Peachtree reports can be customized to better suit organizational needs, and users can add logos and create professional form templates (checks, invoices, etc.) for a more professional reporting appearance. Other nonprofit-specific reports are also available, such as the Donor and Grantor Receipt Report, along with the Statement of Financial Position and Statement of Revenues, both required reports for any nonprofit organization. Tracking of individual endowment funds or grants can be accomplished by setting them up using a specific GL segment, and all expenses and revenue recorded can be easily tracked and reviewed in a report or financial statement. Reports can also be exported to an Excel file, saved as a PDF, and emailed to recipients.
Integration & Import/Export - 4.5 Stars
Users can easily import or export data. All files imported or exported must be in ASCII format, with all files exported to a CSV file format. QuickBooks data can also be converted into Sage Peachtree data. As previously noted, Sage provides a long list of products that are designed to integrate with Sage Peachtree. Organizational accountants can easily access their client’s files remotely, with users simply setting up their accountant as a Sage Peachtree user.
Help/Support - 5 Stars
All Sage Peachtree products contain an excellent Help function. The Getting Started Guide helps new users navigate the system and get up and running quickly. Sage Peachtree also provides numerous tutorials, as well as a direct link to the Sage Peachtree knowledgebase. All product updates and service packs are available on the vendor’s website and are automatically pushed to customers. They can also be accessed and downloaded manually at the user’s convenience. Additional levels of support are available with Sage Business Care, as well.
Summary & Pricing
Sage Peachtree Premium Accounting for Nonprofits 2012 is available for $499 for a single-user system. It is an excellent option for the small nonprofit organization looking for solid nonprofit reporting at an affordable price point.
2011 Overall Rating: 4.5 Stars