From the October 2009 Review of W-2/1099 Compliance Systems.
For users of the ATX and TaxWise professional compliance systems, CCH Small Firm Services offers two options, Payroll Compliance Reporting and a W-2/1099 program, both of which can be used as a stand-alone system or as an integrated part of the ATX or TaxWise accounting suite. Both offer year-end wage and information reporting to the IRS and SSA, while the more robust Payroll Compliance Reporting system also offers all state withholding, unemployment and registration forms, along with 500 local forms. It also includes quarterly/annual payroll reporting tools and offers unlimited electronic filing to the IRS and SSA.
The Payroll Compliance Reporting system is offered under each tax software brand. Both ATX and TaxWise also offer additional modules for fixed asset management, write-up, document management, website building tools and bank products. The Payroll Compliance Reporting system, which this review focuses on, costs $290 for a three-user license. The basic W-2/1099 system costs $160.
The Payroll Compliance Reporting system works independently of the professional tax application (either TaxWise or ATX), but integrates with those systems’ accounting and document management modules, sharing data in those packages for business and recipient information. The program opens into the main interface for the tax program, which varies between TaxWise and ATX, but both provide very easy-to-use and well-designed screens and navigation that include tabbed access to key tax system features along with practice management tools, AR and e-file management functions. The master selection list includes all of a firm’s clients, including individual and business income tax preparation, but allows sorting of this large list by various factors, as well as filtering by specific return type, allowing users to easily narrow the list down to specific recipient types, such as 1099-Misc, W-2 or W-2G.
Working with wage and information forms in the tax systems is similar to working with other types of tax returns. Users start with the New icon in the program’s task bar, which brings up a comprehensive list of all forms available in the tax package, but which can also be filtered or searched. The system includes forms W-2, W-3, W-2G, W-2AS, W-2GU, W-2VI, 4852, 1098, 1098C, 1098E, 1098T and all versions of form 1099, along with their state counterparts.
Data entry can be performed directly onto form replicas or using an interview worksheet method, with data then transferred to the form. With either method, the data-entry screens offer tabbed access to specific form pages and parts, with W-2 withholding automatically calculated but overrideable if necessary. The tabs also provide easy access to reporting forms W-3 and 1096, which are automatically populated with data from employee and contractor recipient forms. The system tracks overrides and other edits using color-coded highlighting, and provides a built-in diagnostics system that alerts users to potential problems with form data or missing information. The TaxWise and ATX systems also offer smart entry features, such as selection lists prevention of duplicated EINs and TINs.
Using the system as stand-alone or in conjunction with the professional tax compliance system, users have access to a fairly broad collection of reporting that includes summaries for W-2 and 1099 activities, along with billing, client lists and other options. The system can produce fileable versions of forms 1098, 1099, 5498s, W-2, W-3, 940, 941 and 944, and includes e-filing of reporting to the IRS and SSA. Reports and forms can also be saved to PDF format.