In short, what the program does is let the user reach out to all of the different areas of the business (or multiple businesses) for which he or she wants to produce reports, and allows them to compile and contrast the data, side by side, in almost any manner desired. This can be by company, division, sales teams or other business sub-entities, with all data presented in real-time through the browser interface. The administrator can also set up login capabilities for other users, such as managers, investors or financial advisors, allowing them the same access to anytime, anywhere reporting without using QuickBooks to view the reporting.
Qvinci.web uses top-level security features and only accesses transaction data, not sensitive data such as SSNs or credit card or account numbers. The simple interface makes it easy to view reports across all areas of a business, quickly generating comparisons of balance sheets, cash flows, ratios, forensic analyses, AR aging, AP, sales, sales by rep, sales by item, net revenue or virtually any other data.
Potential Benefits: Since Qvinci.web can instantly pull in data from these various business units, it gives users a powerful tool that keeps them on top of all areas of their organization. And its consolidation capabilities let users quickly create rolled up P&Ls, compare groups or other tasks that involve hundreds or even thousands of files, doing it in seconds instead of hours or days.
Fujitsu – ScanSnap S1100 & S1500
Target Small Business Type: Small businesses with frequent need to convert documents into digital format, including mobile staff.
Overview: Many accounting professionals have found Fujitsu’s ScanSnap line to be a productivity boost, and it’s likely that their small business clients will, too. Whether using the desktop S1500 model, or the ultra-portable (even pocketable) S1100, users get the ability to quickly scan full-color documents, business cards, receipts or other items, with the included software instantly creating searchable PDFs, Word or Excel files.
At only 10 inches long and 12 ounces, the S1100 is a mobile marvel, drawing power from a USB cable attached to a laptop or desktop. Its OCR capabilities create searchable content, and users can even highlight documents, with the system then automatically creating keywords. When scanning business cards (or even plastic ID cards), it finds and pulls the contact information and can sync with Outlook. It’s PC and Mac friendly, and includes the ability to scan directly to a file, email, print or send to the cloud.
At the desk, the S1500 offers the same OCR and automatic file generation capabilities, along with greater speed, a document feeder, and advanced document detection functions. The system comes bundled with a collection of intelligent software to further its power, including Adobe Acrobat standard edition, ABBYY FineReader, CardMinder and the ScanSnap Organizer, which gives tools for viewing, managing, editing and storing PDFs and JPGs created with the scanner.
Potential Benefits: The benefits of going paperless are not just for tax and accounting practices, and small businesses are quickly seeing how digital storage and management of various documents, especially receipts, invoices, warranties, titles, insurance and other items helps them spend less time working with paper, and more time working at their jobs. Their accounting firm benefits, too, since digital documents and OCR capabilities help reduce data-entry time and increase accuracy when performing client services ranging from write-up to tax compliance.
Target Small Business Type: Small businesses who want an automated and paperless solution to payables and receivables management.
Overview: Over the past three years, Bill.com has become popular with small businesses and with accounting firms, allowing them to get rid of the inbox of vendor bills. Instead, Bill.com allows small businesses to upload, fax or email their bills into a system that pretty much handles everything else, including either printing and mailing a check or making an electronic payment for the amount due by the due date or terms. Not only does this help reduce late fees and get rid of the chore of managing payments, but both parties know that they’ll be paid on time, and vendors can benefit from receiving their payments via EFT (electronically) at no cost and with no responsibility to deposit a check.