2010 Review of CYMA Systems Inc. — CYMA Accounting for Windows – Job Costing

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CYMA Accounting for Windows offers several industry-specific modules designed to integrate with the vendor’s financial suite of modules. Ideal for mid-sized construction companies, CYMA offers an array of features not frequently found in less expensive products. Although it can easily work independently, the Job Costing module is truly designed to work with the other accounting modules available from CYMA.

Basic System Functions

CYMA’s main user interface features the eDesk, powered by the CYMA System Manager module, which is required to run any CYMA module. Excellent for those new to CYMA, the eDesk feature includes numerous learning tools, including the Getting Started Guide, which helps new users learn to quickly navigate the system, along with tutorials, which are available for each system module. A drop-down menu at the top of the screen provides access to system functions as well as access to client and vendor lists, banking information, and employee data. Data-entry screens are easily navigated, with lookup options available throughout the system, and CYMA offers users three different data-entry methods.

CYMA’s eDesk option is fully customizable using HTML so each system user can design an interface that contains frequently used features and system links, along with frequently accessed web pages. It also includes various financial calculators designed to provide the information needed to keep business owners on track. The Quick Entry Grids streamlines processes and allows users to customize data-entry options in each module.

CYMA works with Windows 2000, Windows XP Professional and Windows Vista. For the more robust server version, users will need Windows 2000+ Server edition. 4.25

Core Accounting Capabilities

As previously noted, the System Manager module is required in order to run all CYMA modules, including the Job Costing module. CYMA offers GL, AP, AR and Payroll modules. The GL module allows users to track data in more than 100 custom field, and users can maintain an unlimited transaction history. GL accounts can be up to 24 alpha-numeric characters, using up to 10 segments. CYMA currently utilizes a batch system for entering data, offering tighter control and better data accuracy. The AP module can handle an unlimited number of vendors, supports EFT payments, and allows users to send invoices via email in a variety of formats.

Excellent customization capability allows users to customize data-entry screens for quick transaction processing. The AR module allows users to view a complete customer history from a single screen, enter payments using a variety of entry methods, and create recurring invoices as needed. The Payroll module supports an unlimited number of employees, can easily handle multi-state payroll processing, and can process an unlimited number of deductions for each employee. The Payroll module also supports direct deposit. Other add-on modules available from CYMA include Bank Reconciliation, Inventory, Sales Order, Client Billing and Purchase Order. With the exception of the System Manager module, all modules can be purchased as needed. 4.5

Construction/Contractor-Specific Functions

All job-related information is handled in the ‘maintain jobs’ function. Users can enter estimates for both materials and skill. Estimates can be entered using either the Detail Budget type or the Cost Code budget type. The Job Cost modules can utilize up to a 10-digit account number that uses up to five segments. The Maintain Project Manager feature is used to assign a project manager for each job. The Main Jobs main screen manages all of the data relative to that job from one main screen with a number of tabs at the top of the screen. Here, users can enter job information, invoice information, tasks, contacts, activity, labor, product, GL accounts, and attach notes and custom fields. This makes it easy to enter job data when the information is available and add the rest as needed or when available. The view detail button is used to track jobs as they progress.