Could Payroll be a Profit Center for Your Firm?

Payroll can be a pain point for many small business owners who are overwhelmed with the many legal and tax requirements that managing payroll requires. Add to that the time it takes to fix payroll mistakes, and a small business owner can quickly become overwhelmed with processing payroll in-house.

According to a survey completed by Sure Payroll, 42% of small businesses still use in-house, do-it-yourself methods to process payroll. Even more alarming, only 36% of small business owners said they were familiar with FICA, which is a necessity for processing payroll. Mistakes are another issue, with 32% of small business owners admitting they’ve made payroll mistakes, typically underpaying an employee.

With results like these, it’s likely that many businesses would be happy to forego processing payroll by turning the complete process over to an accounting firm.  

If offering payroll as a service is starting to sound better, you’ll want to use an online payroll service that does most of the heaving lifting for you; processing checks and direct deposits and ensuring that taxes are handled properly.

Isn’t Payroll too Expensive?

Traditionally, payroll wasn’t a viable option for most CPA and accounting firms to offer, since it required a lot of hours to process and brought in too little in revenue. But with payroll services now offering online services, the time it takes to prepare payroll has been significantly reduced. Today’s online payroll services are all-inclusive, offering automated payroll runs, employee self-onboarding, automatic tax calculations and payments, and adherence to all updated rules and regulations; both state and federal.

Even better, many of these same payroll services offer an accountant version designed specifically for firms looking to add payroll services to their menu of offerings. If you’re interested in payroll service to your menu of offering, it’s important that any online service you consider offer the following features:

• A user dashboard – All payroll services offer an administrative dashboard. Make sure the service you’re interested in offers one that can manage multiple clients.
• Portals – Portals are used for everything from submitting payroll information to allowing clients and their employees access to documents such as paystubs and historic pay records. Portals can also be used to update personal information or to change tax or direct deposit information.
• Multi-user login – If you’re looking at payroll services, make sure that any service you’re considering allows both you and your clients to access the system. This is particularly important if you’re interested in letting your clients have some control over the payroll process.

Instead of payroll services being all or nothing, consider customizing services and pricing for your clients, basing pricing on the necessary work level involved. For example, if your client’s business is mainly hourly employees that are paid weekly and earn tips, the cost of offering payroll should be higher than for a business with salaried employees that are paid twice a month.

Payroll Service Providers

Here are just a few of the online payroll service providers that offer special pricing and programs for accounting professionals.

1. Paychex
2. Sure Payroll
3. OnPay
4. Rippling
5. ADP
6. AccountantsWorld Payroll Relief
7. Gusto

Of course, these aren’t the only online payroll applications available, so be sure to do your own research before committing to any program.

The Plus Side of Offering Payroll

While you will be taking on additional work, you’ll also be adding a solid revenue stream to your firm. But there are other benefits to offering payroll services for both you and your clients.

For your firm:

• The ability to offer new clients an all-in-one financial package
• Adding payroll can strengthen an existing relationship
• Additional revenue for your firm

For your clients:

• Reassurance that payroll is being handled properly
• Less administrative work and data entry
• Complete integration with other financial management tools

If offering payroll services to your clients is on your radar, why not take the first step and contact online payroll services before the end of the year?