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August 2017 Accounting & Audit Channel

Miscommunication plagues even the most established global businesses. Without proper and effective communication tactics, a team comprised of top tier talent will eventually fall flat and miss the mark.

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4 Tips to Boost Efficiency in Finance Teams

By Anthony Sanchez, CPA

For business leaders, increasing profits holds a permanent spot at the top of the priority list. And with a constant focus on the bottom line, there’s no room for flawed revenue and expense tracking. Sure, you may have accurate records and a finance dream team—but flawed processes can, and will, lead to careless mistakes and oversights.

That’s where finance operations optimizations come to the rescue. Make your finance team an asset—not a liability—by following these four tips:

Quit Playing Telephone

Miscommunication plagues even the most established global businesses. Without proper and effective communication tactics, a team comprised of top tier talent will eventually fall flat and miss the mark.

One way to improve communication on a team is to schedule regular team meetings. In general, implementing quick, daily meetings is a great way to get your team aligned on goals and workloads. Yes, daily meetings may sound tedious, but using the Scrum framework of 10-20 minute daily team meetings presents numerous benefits – like increasing team buy-in, reducing wasted time and brainstorming new ideas. Is your company on the more traditional side? No problem – try implementing longer, weekly meetings to hone in on high-level team goals and delegate responsibility for the coming week.

Additionally, a chatroom or instant messaging platform is perfect for quick, real-time team communication. By having a messaging platform in place, teams can get important questions answered quickly (especially when working on time-sensitive projects), while also encouraging lighter conversation within the team.

Encourage Continuous Learning

While effective communication keeps information and goals in sync, you should also incorporate personnel development training programs into your team to foster skills. If Brian is the only team member who knows how to format the weekly report for the Ferguson account, imagine the logistical nightmare that will unfold if Brian ever gets the flu and can’t format the report. Moral of the story? It is vital you cross-train for every task.

Devote regular time to various areas of employee education. Focus on two mains areas: expanding work-related skills and expanding personal knowledge bases. The more skills you can build, the more team members will be able to contribute to projects, alleviating stress and increasing work quality. And by creating a culture of self-improvement and education, your team will feel happier and more productive.

Let Your Computers Do It

Let’s be honest: finance work can get repetitive, especially if you are doing all of your paperwork by hand. Save your team from hours of monotonous filing by leveraging the power of automation software. By utilizing a document automation system, your team can keep track of all important documents and responsibilities.

Your employees and team members are your most valuable assets. Don’t waste their time—or yours—with monotonous tasks that a computer can do. Automation systems save time, space and money, allowing employees to be more efficient and get back to doing work that boosts the bottom line.

Keep It Fresh: Everyday

Repeating the same task over and over again gets old. That’s why it’s beneficial to break up responsibilities among multiple team members. For example, consider dividing tasks into two categories: time-consuming tasks, and tasks that require a lot of brainpower. Then, appoint which team members are most aligned with these responsibilities. Remember: The key is to give every team member a healthy mix. Having a variety of different tasks keeps it fresh, so your teammates won’t feel as bogged down with monotonous duties or feel overwhelmed with new challenges.

Finally, while you want to make sure team members can play to their strengths, it’s a good idea to give each team member the opportunity to do something they don’t have a ton of experience doing. This can be difficult when workloads are heavy, but whenever you have the opportunity to put someone on a new project, do it. It can seriously benefit your team’s performance in the long haul. Why? Because your team members will feel more excited about coming to work, and personnel transitions will be that much easier.

A finance team is the backbone of any company or money-handling organization. By using these tips and tricks, you can bring your team to the next level. Whether utilizing business process automation software or hosting employee education seminars, there are always to raise the bar for your team and organization.


Anthony Sanchez, CPA, is Chief Financial Officer at Accusoft, where his primary role is to assure that all the administrative groups effectively and efficiently provide the highest level of service to our internal customers, and that Customer Support provides the highest level of service to our external customers.


This Month’s Top A&A Social Media:

The Top 7 Skills for Financial Planning and Analysis Pros. Tom Hood, CPA, via LinkedIn:

The New Accounting Standard on Credit Losses. Bloomberg BNA Blog:

What Does Leadership Have to Do With Bookkeeping. Bob Wang, CPA, via Firm of the Future Blog:

Uber Admits Accounting Error, Will Refund $50 Million to Drivers. Entrepreneur:

Three Tips to Help Navigate the New Leasing Standard. Beth Paul, via the LinkedIn:


Latest A&A News:

3 Economic Indicators to Watch in 2017. The stock market is one to watch in the second half of 2017, along with a couple of other financial related items.

Cyber Threats Becoming Plague for Financial Pros. Financial and payment professionals do not anticipate any respite from cyber fraud and cyber attacks in the near future.

3 Key Areas Driving Digital Payments. PwC research recently found 82% of financial services companies expect to increase FinTech partnerships in the next five years.

Intacct Acquired by Sage. The Sage Group PLC has announced that it has agreed to acquire Intacct Corporation.

Xero Partners with Capital One for Credit Card Feeds. Small businesses are now able to connect their Capital One card data with Xero.



See inside August 2014

8 Tips to Finding New Clients at Trade Shows

Trade shows remain a viable marketing option for accounting firms, yet many practitioners still don’t see the value. The fact is that if the appropriate level of planning is applied, trades shows can prove exceptionally successful in terms of lead generation and networking. Firms must first think through such items as budget, the right shows to attend, and materials (booth, kiosk, giveaways, marketing collateral, etc.). When all the pieces come together, attending a show can prove highly valuable.