If you’ve been following the news lately, then you’ve probably heard of the lawsuits against some of the on-demand service providers which beg the question: are workers employees or independent contractors?
On-demand services providers hire workers to provide a service “on demand” to customers. For companies like Lyft and Uber, workers provide their own vehicles and set their own hours. They are also responsible for their own tax bill and ensuring they pay the right amount. For the workers, the on-demand service industry is appealing because it can provide the flexibility they need or want. Many probably don’t consider their employment classification until something happens that brings that classification into question, such as an on-the-job injury.
The string of lawsuits, as well as the Affordable Care Act, are bringing the debate front and center again. The IRS is cracking down to ensure that companies don’t try to avoid providing insurance under the ACA by misclassifying workers. The lawsuits against on-demand companies are looking at if one criterion should weigh more than the others. For example, if a worker provides their own tools and sets their own working hours, but provides a service that is at the core of the company, are they an employee?
While there is no clear-cut answer, as a payroll practitioner, it’s imperative that you help your clients navigate through the state and federal laws when classifying workers. Misclassifying workers could be a costly mistake. The issue is even trickier for companies that operate in separate states, as each state may have different rules and regulations. Make sure that you and your clients discuss the laws in each state they operate in.
If your client operates in the on-demand space, then now’s a good time to reassess how workers are classified. Compare the employment conditions of the independent contractors to those that are classified as workers. Are there many similarities?
Determine the relationship between your client and their independent contractors, as well as the amount of behavioral and financial control they exhibit over their workers. Most companies may classify their workers as independent contractors, but if they have stipulations that prevent workers from working elsewhere, then they may not truly be independent contractors.
If you or your clients find they need to change the classification of any workers, they will also need to make provisions to pay payroll taxes and health coverage for these employees. Businesses can also face fines imposed on them for their entire payroll, even those classified as employees if they are found guilty of worker misclassification.
The recent employment trend of workers moving to the on-demand service industry has created an uptick in the number of workers classified as self-employed. However, just because they create their own schedule doesn’t mean that they are not still, in fact, employees. Work with your clients to ensure that all worker classification is in line with federal and state tests. Doing so now can prevent costly payroll headaches later.
See inside June 2015
Apps We Love: Small Business
Accounting firms are always looking for ways to help their small business clients, and many accounting firms are small businesses themselves. There are plenty of cool apps available to help the small business run more smoothly and effectively.