2012 Review of CompuPay PayrollOnline

CompuPay, A BenefitMall Company — PayrollOnline
877-729-6299
www.compupay.com

From the 2012 Review of professional payroll systems.

Best Firm Fit: Larger organizations looking for an Internet based solution or that may require more support and guidance on processing payroll

Strengths

• Easy to use employee portal is included with the service
• Strong support options are included
• Company setup is controlled by CompuPay to ensure accuracy
• High level of customization capabilities, though may require additional costs

Potential Limitations

• Very little human resource management functions included
• Internet Explorer is the only officially supported browser by CompuPay

PayrollOnline is the top-tier offering from the CompuPay lineup of payroll products and is one of the premier Internet based payroll providers in the country. PayrollOnline is designed for businesses with 1,000 or fewer employees and functions as a fully outsourced payroll solution. PayrollOnline is offered in three tiers of service (Basic, Advanced and Premier) and each offers all features stated in the review except where noted.

Basic System Functions: 4.75 Stars

PayrollOnline is a web-based payroll solution allowing accounting professionals and clients to process payroll from virtually anywhere. Currently the only supported browser by CompuPay is Internet Explorer, though other browsers may be capable of running the solution. Upon logging in, the screens are simple in design and easy to navigate.

Navigation is done via a sliding category menu on the left part of the screen. User access may be tightly controlled and accounting professionals may be granted full payroll processing privileges or review and reporting capabilities only. Additionally, each user may be assigned to multiple companies to avoid multiple user ID and password combinations.

All federal, state and local filings are handled within the system. Similar to other Internet based offerings within the CompuPay lineup, each company will need to submit documents prior to using the service. CompuPay will generate all required income, deduction, accrual and benefit code information. Users with appropriate user rights may add employees into the system at any time and each employee may have any combination of these codes. Each employee may be grouped with other employees and attached to up to 5 separate cost centers.

PayrollOnline processes all payroll runs through a stepped process with each step containing a shortcut directing users to the next appropriate task. Time data may be entered manually or imported via CSV. Each employee paycheck may be separately edited at any time to allocate hours to appropriate cost centers or to adjust any time accrual information.

Any number of templates may be created and used to create consistency in the data entry for each payroll run. Templates may also be setup for special check processing situations, such as monthly/quarterly commissions or annual bonuses. Prior to finalizing payroll, users are presented the option of viewing all payroll data from gross to net.

Once finalized, payroll checks may be printed by the accounting professional or client or processed through direct deposit. Each employee may have up to 99 direct deposit accounts assigned to them. Manual check generation capabilities are also allowed.

PayrollOnline contains introductory human resource management functions. Currently, only basic demographic information may be tracked in the system. Review dates along with contact and spouse information is tracked and users are allowed to create custom fields.

These custom fields can house virtually any data tracking code and many users reserve these fields for EEOC compliance and reporting. All human resource management functions require subscription to the Premiere level of PayrollOnline.

Reporting & Monitoring: 4.5 Stars