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Reconciliation functions offer a checklist approach through which users can quickly verify accounts and make adjusting entries, if required. Each client can have multiple bank accounts, which can be reconciled individually. Accounting Xpert does not offer direct import of bank statement data. The live and after-the-fact payroll functions in the system generate payroll histories from journal entries automatically, from which users can generate forms W-2, 1099, 940 and 941. Tax tables and forms are included for federal and all states, and are updated quarterly via download or CD.
Reporting & Financial Statements: 4.5 Stars
Function specific (AR, AP, payroll, etc) reporting functions can be accessed from each of these modules, while broader reporting options are available via the GL. These include full financial sets, as well as detail and summary transaction reports, period comparisons, listings, journals, account balances, and a working trial balance and adjusted trial balance. The system also can print fileable versions of forms W-2, 1099, 940, 941 and state unemployment.
All reports can be run across any time periods, including multiple years, and financials and other reports offer customization options that include addition of charts and graphs. When viewed on-screen, reports offer full drill-down to transactional data. Reports can also be saved to PDF, Word and Excel, and can be emailed from within the program.
The system’s AR module supports balance forward and open item customers, service and normal inventory items, finance charge support, dunning messages, defined aging, and the ability to set user-defined statement cycles, terms, classifications customer levels and other details. Firms can also use the AR module’s invoicing and client management features.
Import/Export/Integration: 4.5 Stars
Accounting Xpert can import data directly from QuickBooks and Peachtree, and since it can also import from CSV and Excel, it can pull in data from most other bookkeeping and accounting systems. This data includes not just transactions, but also company, employee and inventory information.
The program can also export to Excel and CSV, which allows users to transfer data to most trial balance, tax and payroll systems. The optional Checkbook Xpert can be synched to the write-up system. As noted previously, reports can be saved to PDF, Excel and Word. Accounting Xpert’s new client portal option provides secure file sharing options.
Help/Support: 4.25 Stars
Accounting Xpert includes field-specific help and instructions that appear on-screen without clicking, as well as a comprehensive print user manual that is also in PDF format in the program. The company’s support website offers video tutorials, FAQs, installation and support resources and linking to online support meetings. Live, phone-based technical support is included in program pricing.
The system is intended for use on PCs, but has been successfully implemented on alternative platforms. Firms using the hosted version can access data from any computer with connectivity and mobile devices.
Summary & Pricing
The recent major upgrade to the program, as well as the addition of a hosted option, mobile device support and client portals, has given Accounting Xpert Enterprise Edition added functionality, which further heightens the strong write-up features. The system’s key highlights remain strong control over journals and GL, as well as financial statement generation and reporting over any time frame.
The networkable version of the system costs $995 for the first user and $245 for each additional user. New firms receive free support for data import and conversion. Annual program renewals, which include support and the payroll tax update, cost $495, which covers up to 10 users. The optional Checkbook Xpert module costs $195.