2011 Review of Paylocity Corporation — Paylocity Web Pay

by Steven M. Phelan, CPA
Created:

 

Paylocity Corporation - Paylocity Web Pay
866-304-3800
www.paylocity.com

Best Fit: Companies who want a web-based payroll and human resources application that integrates with many entry-level and mid-range accounting and ERP applications.

From the Sept. 2011 Review of Professional Payroll Programs

Paylocity Web Pay is a web-based payroll and human resources (HR) service solution designed for small and medium-sized businesses. Web Pay is built on the most recent internet technologies, allowing for a rich feature set without compromising security. Web Pay can handle a wide range of payroll situations ranging from basic to complex needs. With its shared database, Web Pay is a strong solution, especially for those businesses that do not have the resources to dedicate to a full HR department.

Strengths

  • Uses a single database for payroll and HR data, and allows documents to be attached to electronic personnel files in their native formats.
  • Provides integration with many popular accounting packages, including QuickBooks, Sage Peachtree, many of the products in the Microsoft Dynamics and Sage Software product lines, as well as many popular retirement plan and health insurance companies.
  • Data-entry screens use customizable templates, and can be rearranged to meet specific customer names.
  • Employee portals can be rebranded to have the company name on them.
  • Supports reports comparing different companies or departments.
  • Alerts and reminders are included to help firms and clients keep payroll processing on schedule, notify users of cash requirements or track time-sensitive tasks.

Potential Limitations

  • May not be the right solution for users with satellite internet connections, those who have unreliable internet access, or users who do not need HR management tools.

 
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BASIC SYSTEM FUNCTIONS: '

Paylocity Web Pay is accessed exclusively through a web browser, allowing access to payroll from anywhere with an internet connection. Users login to the Web Pay service through procedures similar to many bank and investment web portals. Paylocity employs the highest level of encryption (256-bit) available in modern browsers. Access to the payroll service is also restricted utilizing internet security standards used by all reputable online retailers and financial institutions. These security measures allow for a secure work environment for both those responsible for processing payroll and for the employees whose data is contained within the service.

Although fully contained in an web browser, navigation is still largely done through the use of traditional drop-down menus. These menus are divided into logical categories with multiple options to drill down further. This allows for a clean interface that remains easy to navigate. Once inside Web Pay, the data-entry screens are mostly run through templates. These templates are fully customizable and can be specifically tailored for the fields needed and the desired data-entry order.

Web Pay supports an unlimited number of employees and includes payroll tax tables for all states and any related localities. Support is also available for those employees that require multistate reporting. Pay groups may be set up to include any number of filters, including department or subsidiary, pay rate, and frequency or pay type, such as an independent contractor. Web Pay allows each employee paycheck to have an unlimited number of additions and deductions.

For accountants with multiple payroll clients or multi-location businesses, single login access is available. From this login, reports can be run for all companies and can be filtered to include or exclude clients/locations. This enables creation of a quick comparison summary of two different clients/locations without having to manually combine reports.

Other functionality includes after-the-fact payroll, which can be accomplished through individual checks or through batch processing. Direct deposit is also included and allows for an unlimited number of bank and investment accounts, as well as access to prepaid debit cards for those without bank accounts.

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