The Benefits and Challenges of Cloud Accounting

Accounting firms across the country are looking to the cloud to transform their client accounting services. They are looking to move from simply transactional bookkeeping services to higher value advisory services more in line with the CFO function. And it is technology that is driving this newfound interest in a service that has often been viewed as a low-profit, necessary evil in most firms.

Offering a collaborative environment with access to real-time data, cloud accounting platforms are allowing CPAs to take a more proactive approach in positioning themselves as trusted business advisors. We are still in the early adopter stage of this movement and the interest level is further down the adoption curve than the execution. However, those firms that are already successfully implementing their strategies are recognizing tremendous opportunity – beyond what many of them expected when they began their journey. We’ve seen this first-hand with our clients in The Producer Circle, a community of early adopting firms willing to network with peers, access expertise and develop new services.

 

Benefits of Cloud Accounting

  • Earn greater profits – Firms are finding the higher value CFO and planning services offered by cloud accounting carry a much higher profit margin than even the core services like audit and tax. Leveraging the real-time transactional information as a foundation, they are identifying opportunities to provide advisory services that clients truly value and for which they are willing to pay.
  • Make yourself indispensable – Transactional services are simply a part of doing business and business owners don’t place a lot of value in them. However, when they have a partner that uses that information to provide direction and advice, the client begins to view that partner as an integral part of running their business. One they can’t do without!
  • Ensure clean data – One of the biggest headaches in audit and tax is the initial prep required to ensure the data is clean. The root cause of this pain is the fact that the CPA is usually brought in after-the-fact and charged with fixing the client’s mistakes. In a collaborative, real-time environment the accountant can ensure that data is clean on a real-time basis. This streamlines the work required on the core service lines.
  • Reduce technology headaches – In the traditional model of desktop accounting software, CPAs across the country have been struggling with managing multiple software versions and the licensing models that are less than favorable to the CPA firm. In the cloud, the accountant and client are on the platform and avoid the version/licensing headaches.

 

Challenges of Cloud Accounting

  • Identifying a champion – Identifying the leader within the firm that will champion this project is a hurdle many firms are finding difficult to overcome. Finding a leader with the influence within the firm and access to resources is an important first step.
  • Shifting the mindset – Many of the higher-value advisory services I’ve previously mentioned can jeopardize independence for the firm. Shifting from an assurance to an advisory mindset can be challenging for many firms. However, most are finding that the advisory services provide much more opportunities than the traditional audit work. To overcome this, several firms are setting up separate entities or referring the audit work to other CPA firms.
  • Building the team – To do this and do it right, dedicated resources are required. Many firms are struggling because they’ve assigned this as almost a second job to their team-members. It’s a chicken and the egg situation where firms want proof before fully committing resources to this endeavor. Yet it’s hard to prove without the dedicated resources required.
  • Managing change – Implementing change is always hard and making this switch – in software, mindset, process, etc. – is no different. Education and effective communication are essential to successfully navigating the change effort. A strong leader as the champion makes all the difference.

Cloud accounting is transformational to our profession in the services we provide and the way we collaborate with clients. Regardless of whether you are just getting started or you’ve already built out a successful practice, there is still a huge opportunity and growing demand in the marketplace. This is a global movement and is frequently changing. You don’t have to take the journey alone though as there is an abundance of information available – blogs, articles and training. There are also peer communities that can harness the wisdom of the crowd, hold you accountable and fast-track your progress. Take advantage of these resources to make sure your firm is knowledgeable and ready to capitalize on the opportunity.

 

Jim Boomer is a shareholder and the CIO for Boomer Consulting, Inc. He is the director of the Boomer Technology Circles™ and an expert on managing technology within an accounting firm. He also serves as a strategic planning and technology consultant and firm adviser in the areas of performance and risk management. In addition, Jim is leading a new program, The Producer Circle, in collaboration with CPA2BIZ and the AICPA.

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