Expenses can be split to multiple GL accounts, and the system automatically maintains totals of account numbers. Transactions can be posted by selecting the payee from a list or from the account, while new accounts can be added on-the-fly. Accounting Xpert does not require monthly closings, instead allowing users to re-run reports at any time and across any date range, even multiple years. Several analysis and benchmarking tools are found in the program’s reporting section.
For account reconciliation, the program uses a checklist approach that lets users quickly verify accounts and make adjusting entries, as needed. Multiple bank accounts can be assigned to each client, and each can be reconciled individually. The program includes live and after-the-fact payroll functions through which users can easily generate payroll histories from journal entries, and the firm can also produce forms W-2, 1099, 940 and 941. All tax tables and forms are included for federal and all states, and are updated quarterly via download or via CD. If using the hosted version of the system, all tax table updates are automatically performed by the vendor.
Reporting & Financial Statements: 4.75 Stars
GL, AR, AP, payroll and other reporting functions can be accessed from each of these modules. The system can create full, customizable financial reports, along with summary and detail transaction reports, journals, period comparisons, listings, account balances, and a working trial balance and adjusted trial balance. Reports can be run across any time period, including partial and multiple years. Users can customize financials and other reports with charts and graphs. On-screen reports give drill-down access to transactions.
As mentioned previously, the program can print forms W-2, 1099, 940, 941 and state unemployment. Reports can be saved to PDF, Word and Excel, and can be emailed to clients from within the program.
Accounting Xpert’s receivables module supports balance forward and open item customers, as well as service and normal inventory items, finance charge support, dunning messages, defined aging, and the ability to set user-defined statement cycles, terms, classifications customer levels and other details. AR module also includes built-in invoicing and client management features.
Import/Export/Integration: 4.5 Stars
Client data files can be imported directly from QuickBooks and Sage 50 (formerly Peachtree), as well as from CSV and Excel, which allows a two step import from most other financial systems. Importable data includes transactions, company, employee and inventory information.
The program can also export to Excel and CSV, which allows users to transfer data to most trial balance, tax and payroll systems. The optional Checkbook Xpert can be synched to the write-up system. As noted previously, reports can be saved to PDF, Excel and Word. Accounting Xpert’s new client portal option provides secure file sharing options.
Help/Support: 4.5 Stars
The built-in help features in Accounting Xpert include field-specific help and instructions that automatically appear on-screen, and a comprehensive print and PDF user manual. The support website includes video tutorials, FAQs, installation and support resources and linking to online support meetings. All support, including phone and web-based, is included in annual pricing. New firms also receive free support for data import and conversion.
Summary & Pricing
Accounting Xpert Enterprise Edition Client Write-Up offers comprehensive features for firms providing write-up and financial reporting for any size business, particularly those with consolidation needs, and gives strong control over journals and GL. The reconciliation functions are also well-designed to streamline the process. The recently added hosting option, in addition to the traditional installed version of the program, makes the program more attractive to firms who are moving to web-based systems. Along the same lines, the hosted version can be fully accessed and run on mobile devices.
The networkable version of the system costs $995 for the first user and $245 for each additional user. Annual program renewals, which include support and the payroll tax update, cost $495, which covers up to 10 users. The optional Checkbook Xpert module costs $195.