Going to the Cloud: How Web-Based Payroll Helped a Medical Practice Run More Efficiently

Previously, Shayna would handle the compliance functions, but she said she prefers that the payroll company is handling those issues, since it frees up some time for her to help the dermatology practice in other ways.

“Looking at it from a cost-benefit perspective, there isn’t much difference, but there is much less stress, so it was definitely worthwhile,” Shayna said.

“It’s great to be able to help local businesses succeed, especially when they are like the Blodgetts,” Shayna said. “They’ve come into a small town and are amazing employers, creating good-paying jobs with benefits, and they treat their staff like members of their family.”

Shayna said the couple is also active in the community and church, have two children of their own, and are also swim coaches for the local USA Swimming league. Using the cloud-based payroll system has allowed them both to better spend work time on patients, and to more fully enjoy their outside activities.

This has them also looking at changing to a cloud-based solution for their bookkeeping, and Heidi notes that since their profession has been moving toward digitization, going to the cloud would make sense. With some of her time freed up by no longer doing after-the-fact payroll reporting for the Blodgetts, Shayna has been giving Heidi advice about the benefits it would bring.

“I’ve told her that as her kids are growing up and she has more time, it would be great to get all of their accounting to the cloud, making it easier for both her and her husband to access key information whenever they need it, and whether they’re at the office, at home or even while they’re vacationing in Mexico,” Shayna said.

A web-based accounting system would also allow Shayna to have more access to their financial information when she’s doing reconciliations, their business and personal taxes and other services. It would also allow direct integration with their accounts at Ohio Valley Bank.

“Heidi is a friend and we enjoy spending time together, but having instant access to their data would save me from having to run across town to get a report or other information from her.”

After seeing the benefits that web-based payroll gave her, Heidi agrees. “I’m all for going to the cloud. Everything in the medical field is heading toward electronic medical records and we’re constantly bombarded with information about doing that.” She noted, however, that there are still some challenges, particularly with reliable high speed internet in the area.