2012 Review of CYMA Not-For Profit Fund Accounting Software

CYMA Systems Inc. — CYMA Not-For Profit Fund Accounting Software
800-292-2962
www.cyma.com

From the Nov. 2012 Review of Nonprofit Accounting Systems.

Best Fit: CYMA is a completely integrated modular financial management system designed for mid-sized nonprofits that require a scalable product that contains excellent customization capability. CYMA Not-For Profit Fund Accounting Software has offered mid-sized nonprofit organizations a completely modular financial system since 1980. Modular in design, CYMA offers scalability, with all modules available for purchase as needed.

Strengths

• Excellent budget capability
• Available as a desktop or hosted product
• Scalable, with the ability to add modules as needed
• Excellent user customization capability
• Free online classes

Potential Limitations

• No donor module
• Time-consuming system setup possible

BASIC SYSTEM FUNCTIONS: 5 Stars
Available as either a desktop system or as a hosted version, CYMA requires the use the the System Manager module to in order to navigate the system. eDesk, found in the System Manager module, allows users to customize the interface screens by setting up links to frequently used functions. Users can also set up menu shortcuts and links to system reports.

Three types of data entry options are available, and also includes quick links to system help, product tutorials, and CYMA’s getting started guide.Using eDesk, users can also attach documents to individual system files, and access audit trail functionality.

CYMA offers an extensive selection of system modules which include GL, AR, AP, After the Fact Payroll, CYMA Alerts, CYMA Business Insight, Employee Self-Service, Grant Tracking, Project Tracking, Purchase Order, Sales Order, as well as add-on features such as Electronic Employee Forms, State Payroll Forms, Disaster Recovery, CYMA Managed Backup, and MICR Check Package. CYMA also integrates with both F9 Financial Reporter and Crystal Reports. Aside from the System Manager module, all modules can be added as needed.

CORE NFP/FUND ACCOUNTING CAPABILITIES: 4.75 Stars
CYMA contains a flexible account structure, with users able to use up to 24 alphanumeric characters and up to 10 segments. CYMA allows users to process multiple transaction types including the ability to now use a batch system to enter multiple transaction types and later post them to the appropriate account, including both allocated and recurring journal entries.

Multiple budgets can be created for each CYMA account, and budgets can be imported from both Excel and F9. Users can now also lock an original budget in the system, so subsequent changes will have to be done through the Budget Transaction feature. CYMA integrates with Donor Express; a third party donor management application. CYMA’s Grant Tracking module, an optional addition to the GL module allows users to define each grant, set up grant budgets, and track funding sources, organizational programs, and expenses.

CYMA provides automatic balancing on all due to/from accounts, and offers users the ability to manage programs over multiple years. Each separate fund or program can also be closed based on fund requirements. An excellent audit trail capability, found on the CYMA eDesk interface, provides details on all system transactions or records processed in the system.

CYMA’s AR module allows users to provide customers with electronic invoices or statements. The AP module contains EFT capability, making it easy to process electronic payments to organization vendors. CYMA’s Bank Reconciliation module allows users to easily import bank transaction data for easy reconciliation. CYMA also offers a hosted version of its nonprofit software, ensuring system access from anywhere.