2012 Review of AccuFund Accounting Suite for Nonprofits

AccuFund Inc. — AccuFund Accounting Suite for Nonprofits
877-872-2228
www.accufund.com

From the November 2012 review of Non Proft Accounting Systems.

Best Fit: AccuFund Accounting Suite for Nonprofits is well-suited for mid-sized nonprofit organizations and government entities that require solid accounting capability along with program flexibility.

Strengths

• Extensive selection of modules available
• Affordably priced in comparison to comparable products
• Strong budget management capability
• Scalable, with two versions and two delivery methods
• Excellent dashboard and reporting capability

Potential Limitations

• System setup may take time

BASIC SYSTEM FUNCTIONS: 5 Stars
AccuFund Accounting Suite is available in two versions; a typical desktop version and a cloud-based SaaS version. A good fit for mid-sized nonprofits that have outgrown off-the-shelf software, AccuFund is designed for Windows and features easy system navigation throughout.

Users can access the system utilizing a standard toolbar with icons relevant to the module currently accessed. Changing modules will automatically update the features displayed on screen. Data lookup options are available throughout AccuFund and tool tips are easily accessible in each data entry field.

AccuFund’s core accounting system included GL, Financial Report Writer, AP, Cash Receipting, Bank Reconciliation, System Security, User Security, Forms Designer, Data Imports & Exports, Accounts Table-based of flat, and Document Imaging & Scanning.

Additional modules available include AR/Inventory, Allocations, Fixed Assets, Human Resources, Payroll, Purchasing/Inventory, Requisition Management, and Loan Tracking. Available in two versions; Standard & Professional, AccuFund can serve nonprofit needs immediately as well as into the foreseeable future.

CORE NFP/FUND ACCOUNTING CAPABILITIES: 5 Stars
AccuFund offers users an extremely flexible account structure, with nonprofits able to use up to 255 alpha-numeric characters and up to 99 separate segments. AccuFund easily handles multiple transaction types including actual and encumbrance entries along with budget transactions and reconciling items.

AccuFund’s optional Budget Development module fully integrates with the GL module and the also handles project budget creation. Budgets can be created at any level, with users able to view prior budgets as needed. The Budget Development module tracks all historical budgets and allows users to utilize an unlimited number of budget cycles.

Multiple budget types are available including annual, project, grant, and capital expense budgets. The Budget Reporting module provides users with custom budget formatting and reporting options as needed. The AccuFund CRM module, sold separately, provides users with complete donor tracking and management, including the ability to track giving history, customizes donor communications, and handles mass donor emails, both online and recurring donations, and pledge management.

An optional Grants Management module tracks vital data such as approval status, grant beginning and end dates and can create an up to date grant budget and other reports as needed. The automatic due to/from accounting function works to keep all funds in balance.

With the purchase of The Outreach Suite, which will be sold as AccuFund CRM, AccuFund now offers a complete nonprofit accounting/donor management product. AccuFund’s GL module easily handles multiple year end closings and the built-in audit trail tracks all transactions entered into the system.

AccuFund offers a multitude of e-features including the ability to email invoices to vendors and donors and also contains electronic bill payment capability in both the AP and PR modules. The SaaS version of AccuFund allows users to access the system from anywhere. A new employee portal allows employees to enter time sheet data, view previous check stubs, and edit tax information and access company wide news.