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Thomson Reuters – Accounting CS Payroll
From the October 2012 review of professional payroll systems.
Best Firm Fit: Accounting firms processing a large volume of small client payroll for their clients.
- Batch process multiple company payrolls at one time
- Multiple integration points
- Strong employee self-service offerings
- Must purchase accounting solution to process payroll
- Very little human resource management capabilities
Accounting CS Payroll is a separate product in the CS Suite that can integrate directly with the Accounting CS system offered by Thomson Reuters. Designed for accountants in public practice that process payroll for multiple companies, Accounting CS Payroll has strong batch processing capabilities. When combined with the accounting features of Accounting CS, public accountants are provided with the tools required to provide full service accounting needs.
Basic System Functions: 5 Stars
Accounting CS Payroll can be installed with Accounting CS, sharing the same platform, and is also available as an on-site solution or hosted through Thomson Reuters. For network users, multiple firm staff to concurrently work in the system and even the same client file. This allows payroll to be processed by one member of the firm’s payroll staff, while another user is posting accounting data or running reports.
The interface will be familiar for users of Practice CS, with general categories located on the bottom left portion of the screen and specific tasks located in the section right above these categories.
Navigation through the system is done via a series of dashboard and tabbed views. The opening dashboard screen has an interactive map of the United States. As users select states, the information on the bottom of the screen changes to reflect the appropriate filing forms, addresses, payment, agency website and other information.
New for the current year is the addition of over 120 new agencies and forms. With this update, Accounting CS Payroll houses over 390 total payroll agents across all states, localities and school districts.
Accounting CS Payroll is designed around a batch oriented payroll process. This allows for not only multiple employees to be paid simultaneously, but also payroll for multiple companies to be processed simultaneously.
Each company and its respective employees may be assigned to a payroll frequency or group. Users simply select the frequency or group and select the company and payroll is calculated automatically. Any time entry may be entered manually or imported from Microsoft Excel or the available portal solution.
Batch processing for multiple companies is accomplished without leaving the payroll data entry screen or changing company files. Accounting CS Payroll will still allow individual checks to be processed such as final paychecks or bonus checks, for example. Additionally, all payments are automatically generated based on the most recent payroll processed and payroll compliance forms are populated as appropriate. All payments and forms may be processed in batches as well.
Accounting CS Payroll features firm-wide standardization and allows templates to ease employee setup. Based on these templates and an automated address lookup system, the appropriate tax, income, deduction and benefit codes will be assigned automatically upon adding a new employee.
Direct deposit is provided for each employee, but the default process to generate the direct deposit remains manual as users must still upload the file and process through their bank manually. To automate the direct deposit process within Accounting CS Payroll, a third-party vendor, InterceptEFT must be used.
Reporting & Monitoring: 4.75 Stars
A reporting module is built directly into Accounting CS Payroll and includes a number of preformatted reports. Each report may be customized through a variety of filter and other setup options. Custom reports may also be created and saved for future use. Each report may be grouped together in a report profile to be processed in batch upon completion of each payroll run. These report groups may also be used to process multiple client reports simultaneously.