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Invoicing Functions: 4.75 Stars
Following time and expense sheet entry and eventual approval through the firm management, client invoicing can be performed individually or through the invoice batch manager. Billing can be prepared on a set periodic basis (monthly, weekly, etc), at job completion, at budget limits, at percentage complete, or other times. Recurring invoices can also be set to be automatically prepared.
The system includes full project costing and budgeting, including flexible cost rules for hourly, fixed, date or state-based milestones, with the ability to quickly compare budget versus actual project time and cost. Timesheet supports purchase orders and tracking time and expenses against each PO, with the ability to cap those items based on the PO. The system is designed to integrate with external accounting programs for financial and accounts receivable management.
As noted previously, Timesheet offers extensive customization of virtually all parts of the user interface, reporting, invoices, workflow processes and other functions, enabling firms and businesses to implement it around their needs.
Management Features: 5 Stars
Management users have access to numerous dashboards that display real-time data in various views, including spreadsheets and graphical charts. Users can customize the data displayed, from period productivity comparisons, to client billing and outstanding balances, using simple drag and drop features.
Timesheet has a library of time and expense reports available, including tracking project costs through budget versus actual, and analysis of cost information. Administrators can set up user and role based profiles that enable access or restrict users to particular functions, as well as restricting users to only tasks and clients that they have been assigned to.
Integration & Data Management: 4.75 Stars
Reports and invoices can be output to PDF, Word, Excel or directly to third party programs, including QuickBooks, Sage, Microsoft Dynamics, SAP Business One, SharePoint, Microsoft Project, SAP, Oracle, PeopleSoft, ADP, Ceridian, PayChex and Salesforce.com. Invoices can be emailed directly to clients from within the program, but it does not offer integrated electronic payment reception functions.
As a totally web-based solution, the system can be accessed by authorized users from any location, and mobile apps are available for iPhone, BlackBerry and Android phones and devices.
Help/Support: 5 Stars
Within the program, Timesheet offers a traditional help utility, along with demonstrations of how to perform specific functions and guides for users, managers and administrators. The company’s online support website offers FAQs, a knowledgebase, video tutorials and a user forum. Live technical is included with the subscription pricing for the program. Since it is a hosted cloud solution (for most businesses), all system updates are performed automatically by the vendor.
Summary & Pricing
Designed for mid-sized and larger organizations, Timesheet.com is a powerful project management-focused time and expense management application, offering extensive cost and budgeting control functions, along with built-in personal time management calendaring and PTO accruals management. Pricing for the Express Edition, which is geared toward firms or businesses with 10 to 30 users, starts at $10 per user per month, and varies depending upon specific modules and integrations. Versions of the system are also available for organizations extending to over 1,000 users.