Another feature of the ProSeries Tax Import utility is the ability to download forms 1099-B, 1099-INT and 1099-DIV directly from a client’s financial institutions or W-2 statements from leading industry payroll processors such as ADP. During both the workpaper organization and the file download, all data is encrypted before and during transmissions. ProSeries lacks client portals or direct web-based file sharing and collaboration capabilities.
Other program features that aid in workflow productivity include integrated email options, as well as customizable client letters, reminders and checklists that can be sent to a client directly from within ProSeries. These and other communications and notes can then be attached to returns. Additional file management functions are available in the ProSeries Document Management add-on, which offers unified digital organization of any type of documents, which can be first converted into PDF format. The DMS system also offers search functions, tracking of tasks and events and the ability use Microsoft Word from within the system.
ProSeries security features include a customizable role-based user access rights, which can be used to limit preparers to specific clients, program features and management tasks.
Integration - 4.5 Stars
ProSeries offers tight integration between its various modules, automatically calculating data as it is entered and transferring it to required forms and schedules. The system offers K-1 import bridging returns for business entities and individuals, and offers a built-in trial balance import utility. An add-on fixed asset management solution includes multiple books, support for traditional and custom depreciation methods and treatments, and various disposal options. A tax planner is also available as part of the Federal 1040.
In addition to the previously mentioned integration with the “scan and organize” digital workpapers and direct file download from financial institutions, returns in ProSeries can be linked to QuickBooks data files. This allows live data to be continually fed into a business return, saving data entry time and ensuring accuracy of final data. The system also offers import from Quicken, Trial Balance data from Accountant’s Trial Balance (ATB) or a generic dBase Trial Balance file as well as any accounting programs that can generate .txf files. Intuit offers free conversion of prior year client data from most other professional tax programs.
ProSeries Tax Research users can access tax and accounting research materials developed by BNA(optional, additional charge). These tools, include a searchable database of more than 1.5 million primary source and analysis materials, charts, rulings, the IRC, regulations and other publications. Firms can use the research system on a pay-per-use basis or for unlimited use by subscription for the year or tax season.
For 1040 refund proceeds, ProSeries users can offer direct deposit debit cards. The card can be used with traditional bank product, RTs, , or the card can be used as a way for customers without a bank account to receive a direct deposit from the IRS. For receiving payments from clients, preparers can use the Intuit ProLine QuickCollect system, which deducts preparation fees from a client’s return. The debit card, bank products and QuickCollect payment system can be managed from the billing utility and the program’s e-file management console. Firms can use the QuickBooks Online Terminal to receive client payments by credit card, and members of the QuickBooks ProAdvisor Program can obtain discounts on monthly merchant service fees through Intuit.
Help/Support - 4.5 Stars
ProSeries is simple for users to learn and familiarize themselves with, providing how-tos, topical guidance and line-specific help and instructions. Users can also access the Intuit Live Community, an online user board, while working within the program, because sometimes the best advice comes from other professionals who are familiar with the program. Intuit’s online support center for ProSeries includes additional articles, topics, practical tips, videos, FAQs, overviews of features, e-filing resources and other tools. Free guided and self-training options are available, some eligible for CPE credit. The website includes updates, although ProSeries can automatically check for and install updates when available.