2011 Review of CYMA Systems Inc. — CYMA Not-For Profit Fund Accounting Software

CYMA Systems Inc. — CYMA Not-For Profit Fund Accounting Software
800-292-2962
www.cyma.com

From the November 2011 Review of Not-for-Profit Accounting Systems

Best Fit
CYMA would fit well in small to mid-sized nonprofit organizations that require flexibility, scalability, and customization capabilities not often found in basic, off-the-shelf products.

Strengths

• Excellent report customization
• Solid grant tracking
• Easy system navigation
• Solid import/export capability
• 3 separate data-entry modes

Potential Limitations

• No fundraising module available

CYMA Systems has been offering a Not-For-Profit edition of its popular accounting software for more than 30 years. Completely modular, all CYMA modules can be purchased on an as-needed basis.

Basic System Functions - 5 Stars

Easily installed onto a desktop system, CYMA features simplified navigation with drop-down menus. Users can also choose from a series of tabs that provide quick access to features such as Getting Started, New in this version and Module Tutorials. All system navigation is done through the System Manager module, which contains the eDesk feature. eDesk simplifies user navigation by providing the ability to fully customize entry screens to suit user needs, along with the ability to set up quick links to frequently used system functions and web links. Users will find product tutorials and other reference documents in the eDesk, as well.

The System Manager allows users to attach documents to system files as well as access audit trail files. Available CYMA modules include the following: AR, AP, After the Fact Payroll, Bank Reconciliation, CYMA Alerts, CYMA Business Insight, GL, Grant Tracking, HRexPRess, Inventory Control, Job Costing, Payroll, Employee Self Service, Project Tracking, Purchase Order, Sales Order, and System Manager. Additional features include Electronic Employee Forms, State Payroll Forms, MICR Check Package, Disaster Recovery Program, and CYMA Managed Backup. Integrated reporting options are also available with both F9 and Crystal Reports. The System Manager module is required with any software purchase.

Core NFP/Fund Accounting Capabilities - 4.75 Stars

CYMA offers a flexible account structure, with the ability to utilize up to 24 alphanumeric characters and up to 10 segments for each account. Multiple transaction types are easily processed, including general journal entries, allocated entries, and recurring and automatic reversing journal entries. Up to 13 budgets can be created for each account in the system, each easily uploaded into CYMA from spreadsheet programs such as Microsoft Excel. The Quick Budget entry option allows for quickly entering budget totals, with the option to edit or revise later. Integration with Donor Express allows for tracking and managing all donor files. CYMA’s optional Grant Tracking module tracks budgets for each grant entered into the system while also tracking activity against each grant. It also allows for entering funding sources and funding source types. All transactions recorded are easily reflected in the financial modules.

Features such as the Automatic Offset, Additional Fund Maintenance and Balance Function provide automated fund balancing for all funds currently being managed. Users have access to unlimited historical years, and CYMA offers both cross-year and multiple period reporting capabilities. Separate companies can also be set up for each individual project or program with year-end closings varying based on user or program requirements. Audit trail capability is available for any transaction entry or record update processed through the system. The AP module offers the ability to email invoices or statements directly to customers and also contains EFT ability, making it easy to process electronic payments directly to vendors. The Bank Reconciliation module allows for quick importing of all bank transactions for account reconciliation.

Management Features - 4.5 Stars