2011 Review of CYMA Systems, Inc. — CYMA After-the-Fact

CYMA Systems, Inc. — CYMA After-the-Fact
800-292-2962
www.cyma.com

Best Fit: Professional firms managing complex clients with multiple locations or subsidiaries, as well as nonprofit and grant-based organizations.

From the Sept. 2011 Review of Client Write-Up Systems

CYMA Systems offers a broad array of business management programs for small and mid-sized businesses, including full GL, AR and AP, along with options for HR, payroll, inventory management, job costing and project management. Specialized solutions are also offered for government, nonprofit and healthcare accounting. The accountant-focused CYMA After-the-Fact and Reconciliation systems provide multi-client support for write-up, including journal entry corrections, batch postings, recurring transactions, bank reconciliation and payroll compliance.

Basic System Functions:

CYMA runs on the Pervasive SQL database and offers an exceptionally customizable user interface that lets users select and organize the features, functions and links they want to display. The application also has a “white label” utility that allows it to be tailored to show the firm/company logo instead of CYMA’s branding. This home “eDesk” is built similarly to a web page and provides a browser-like navigation and feel. This personal page can also function as a Web browser, allowing users to add shortcuts and hyperlinks to favorite sites. However, despite its appearance, the program is not web-based. The home page can serve as a firm/company intranet, displaying news and information, and showing individualized alerts and notices of pending tasks and scheduled items.

In addition to the user-customized eDesk, the Control Center and Workflow screens offer access to all of the available program modules. Access rights can be set to restrict access to specific functions, clients or screen views. The system can be accessed by more than one user concurrently, supports any number of client businesses and can manage any number of bank accounts for those businesses. Charts of accounts for existing businesses can be used as templates for new companies, or vendor-supplied templates can be used for common industry account structures. Additional wizards, import guides and other tools assist with company setup.

The system’s work screens use smart data-entry fields and selection lists. Client, vendor and employee selection lists use spreadsheet views with search, sort and filter options. Many of the program’s screens also offer drag-and-drop rearrangement and customization of displayed fields.

Core Write-Up Features:

The program offers unlimited user-defined journals (e.g. CDJ, CRJ, PRJ, etc.), and journal entry screens include batch, recurring, allocated and auto-reversing posting options. The GL includes full control over descriptions, account types and sub-types, including 10 user-defined segments. Most modules, including GL, financials, payroll and other reports, provide quick drill down to transaction-level details and journal entries. CYMA offers quick selection and on-the-fly creation of accounts while entering journal entries. The application can also be set to automatically delete inactive accounts and permits retention of data from an unlimited number of historical years. Users can create 13 budgets per account with original and revised budgets.

The CYMA system includes consolidated GL capabilities, with unlimited levels of consolidation. Accounts can be combined in summary or detail. Parent company account structures can vary from the original company, and multiple child accounts can be mapped to a single parent company account.