Peachtree by Sage - Peachtree Premium Construction Accounting 2012
From the July 2011 Review Construction and Contractor Accounting Systems
Peachtree continues to add product features and enhancements that make this popular product a terrific fit for the small construction company or contractor looking for a solid entry-level product that contains job-specific functionality.
A small business favorite, Sage Peachtree continues to add product features and enhancements that make this popular product a terrific fit for the small construction company or contractor looking for a solid entry-level product that contains job-specific functionality.
BASIC SYSTEM FUNCTIONS:
Peachtree’s main user interface uses centers for easy system navigation. Setup wizards simplify the initial step of getting up and running. All centers are grouped according to the function(s) they perform, making it easy for new users to find the features they need. Data-entry screens are uncluttered and contain lookup options throughout. A toolbar is also available to use for module access. The included chart of accounts is construction-specific, and can be customized if needed.
The useful Business Status page provides company status in several areas including Account Balances, Revenue YTD, and Aged Payables and Receivables. Peachtree has also introduced 11 new modules to its dashboard option for Quantum (My Dashboards), including General Journal Entries, Inventory Adjustments, Payroll, Assemblies, Purchases Received, Top Vendors, and Item Purchase History by Vendor. A remote access option is also available, and the product easily integrates with CRM products such as ACT!. Peachtree runs on a Windows platform and will work with Windows 7, Vista and XP.
CORE ACCOUNTING CAPABILITIES:
Peachtree by Sage Premium Accounting for Construction 2012 contains all of the features and functionality found in all Peachtree accounting products, along with a series of tools and functions designed specifically for the construction industry. The user interface is easily customizable so that all system users can design an interface to suit their particular needs. Navigation centers are used throughout, with all centers displayed to the right of the screen. Information is refreshed on-screen each time a different navigation center is utilized. Peachtree’s data-entry screens are refreshingly free of clutter and offer numerous tabs to related functions within that screen.
Peachtree’s Business Status page displays eight distinct views of company data, including Aged AP, Aged AR and Account Balances. The Dashboard function has added 11 additional modules to the My Dashboards feature including Inventory Adjustments, Purchases Received and Item Purchase History. Both the Business Status Page and the My Dashboard are fully customizable.
Peachtree provides the ability to utilize a default chart of accounts that can be easily customized. Budget information for each cost center or department can be set up, and up to four years of budget information can be maintained. Peachtree’s GL functionality also includes an excellent banking function, making it easy to reconcile all accounts. Electronic payment options are available, and a series of analysis tools provide access to current company status. AP functions include processing standard vendor payments, along with the new Vendor Management Center, where users can manage all levels of vendor information. Peachtree’s AR functionality includes processing customer quotes, along with standard posting of payments. Peachtree will also automatically calculate retainage on any invoices or credit memos.
Another exciting new feature in 2012 is Sage Peachtree Business Intelligence. This add-on application allows users to create custom reports in Excel that contain excellent drill-down capability, as well as the ability to combine several reports into a single report.
Peachtree currently offers three payroll options: Simple, Select and Managed. Tax tables are included with many support plans, or can be purchased separately.
Peachtree also offers solid audit trail functionality that tracks all system usage including system user, and date and time of all system transactions posted. User security is offered at three levels. Module-level security is also available.
Peachtree allows users to enter estimated job costs into each job or job phase as needed. An Estimates history provides detailed information on all previous estimates entered since the original estimate was processed.
An excellent tool for project managers, the Job List provides users with access to detailed information on every job entered in Peachtree. Job phases, change order processing and customer history can also be viewed. Managers can track jobs using a variety of methods, including cost codes, phases or description. Managers can enter change orders for any job already in the system.
Peachtree easily tracks customer, vendor, employee and subcontractor information. Historical data is available for each category, and sub contractors can be set up in the regular vendor file and tracked as needed. Subcontractor insurance can also be tracked, and the labor burden assessment allows for tracking of employee overhead costs to any job. Expense accounts can also be entered and maintained for each subcontractor entered in the system.
Peachtree’s Inventory function utilizes LIFO, FIFO and Special Unit Valuation of any inventory products. Inventory can also be tracked by using user-defined codes, and the inventory adjustment feature allows adjustments to inventory levels as needed. Serialized inventory is also available.
REPORTING & MANAGEMENT TOOLS:
All Peachtree reports offer a certain degree of customization capability. Job costing report options are good, with the Job Ledger providing a comprehensive view of each particular job. The Work in Progress report provides project managers with an excellent tool for tracking job costs through each phase. The Business Intelligence Tool creates ‘smart’ reports, and users can easily create custom templates for letters, invoices, statements and sales orders. Reports can be exported to Excel, saved in a PDF format, and can be emailed directly to recipients from the report screen. Peachtree offers field workers a remote access application that offers system access to anyone who has high-speed internet access.
Peachtree contains an import/export filter that makes it easy to select the data needed. All files must be in ASCII (.csv) format. QuickBooks data can also be converted into Peachtree. Peachtree also integrates with a wide variety of third-party applications.
The system contains a comprehensive Help function that is easily accessible from anywhere in the product. Support documents such as the Getting Started guide help new users get up and running quickly. Numerous product tutorials are also available, and links to the Peachtree customer support center are provided, as well. Product updates and enhancements are available on the Peachtree website and can be downloaded at the user’s convenience. Peachtree also offers a variety of U.S.-based support options that include both telephone and email support.
EXECUTIVE SUMMARY & PRICING
Peachtree by Sage Premium Construction Accounting 2012 is currently priced at $499.99 for a single-user system. A five-user system costs $1,199.99. With its latest release, Peachtree continues to provide small business owners an excellent, affordable tool to get and stay financially fit.
2011 Overall Rating