Management Information Control Systems (MICS) — Builder Information System (BIS)

 

Management Information Control Systems (MICS) - Builder Information System (BIS)
800-838-6427
www.bissoftware.com

From the July 2011 Review Construction and Contractor Accounting Systems

Best Fit:
All editions offer construction and contracting businesses a fully integrated modular system that is suitable for businesses small and large.

Builder Information Systems from Management Information Control Systems has been supplying construction businesses with financial and job costing software since 1983. The vendor is continuously updating the product, which is now available in four editions: Essential, Standard, Professional and Enterprise. All editions offer construction and contracting businesses a fully integrated modular system that is suitable for businesses small and large.

BASIC SYSTEM FUNCTIONS:

BIS offers users a fully customizable user interface containing drop-down menus that offer quick access to all system modules and functions. The My Desktop feature contains a vertical menu that provides access to system modules, as well. My Favorites allows users to create quick links to frequently used system functions. The My Jobs dashboard provides an excellent recap of all system jobs including information on billing & cost, cash flow, labor and subcontract detail. User-defined fields are throughout and allow for easy tracking of information. Data-entry screens are detailed and offer tabs for easy navigation as well as quick access to module-related links with all necessary lookup options. Links are also provided to the immediate right. BIS can be accessed remotely by anyone with access to an Internet browser. A system audit trail records all system transactions with the information available for reviewed at any time. BIS works on a Windows platform, including Windows 7, Vista and XP.

Strengths:

  • Scalable with four editions
  • Remote access capability a plus for Enterprise edition
  • My Jobs dashboard provides excellent recap of all system jobs
  • Handles multiple companies & departments
  • Strong Equipment Management functionality
  • Extensive reporting
  • Document Link & Imaging module allows for better management of paperwork associated with construction companies and provides templates for communication with vendors, employees and customers

Potential Limitations:

  • Does not offer time tracking for subcontractors
  • No native estimating functionality; data must be imported
  • Lack of dispatcher module
..

CORE ACCOUNTING CAPABILITIES:

GL, AP, JB, JC, AR, Bank Reconciliation and Payroll modules are included in the Essential Edition with the Subcontract Control module being optional. In the Standard Edition, GL, AP, JB, JC, AR, and Payroll modules are included, with the Password, Bank Reconciliation, Union & Subcontract Control modules being optional. In the Professional and Enterprise Editions, they other than General Ledger, all are optional, with users able to purchase the modules they need.

The GL allows users to predefine their account structure or create one using up to 40 characters. Users can also handle multiple companies and departments. Report consolidation is also available for multiple companies. The AP module allows users to track current job expenses, handles partial payments on accounts and tracks subcontractor invoices. Users can distribute invoice costs to numerous GL accounts. The AR module offers a recurring billing option, easily identifies customers who have exceeded account limits and contains up to nine discount levels for each customer. The Payroll module is construction friendly and offers a user-defined earnings option, supports direct deposit and multi-state payroll, and allows labor distribution to multiple avenues including multiple jobs, change orders, unions and cost codes. Other accounting modules available include Job Billing, Bank Reconciliation, Inventory and Purchase Order. Retention tracking is also available for subcontractor invoices. New in the AR module in the latest version is the ability to process electronic credit/debit card payments directly from BIS using PPI PayMover, a PCI-compliant payment gateway.

BIS offers solid security features, with both module and menu-level access options available. Each edition of BIS includes more advanced security levels, with the Enterprise level offering the most sophisticated security levels.

CONSTRUCTION/CONTRACTOR-SPECIFIC FEATURES:

The BIS job cost module allows users to import estimates from other applications or from a spreadsheet file but does not offer its own estimating module. Job budgets can be easily created with the ability to track labor, material, equipment and subcontract costs. The optional Job Scheduling module allows project managers to schedule job-related activities as well as track job completion, percent complete, and schedule of values. The optional Subcontract module tracks both subcontractors and change orders and can handle a maximum of 99,999 change orders for each subcontract. The AP and AR modules offer user-defined fields for easy tracking of all pertinent information. Detailed vendor and customer information can be easily monitored, as well, including transaction history and payment history. The Payroll module easily tracks in-depth information on all company employees, including standard personnel, tax detail, adjustments and history. All contain user-defined fields so users can choose what to track. An optional Inventory module contains flexible assembly capability with all inventory items able to be assigned to a product group, sub group or department. Users can also establish re-order levels and add images to each product file. The Purchase Order (PO) module keeps a handle on all purchases, tracking by PO number, amount or date. The Equipment module tracks all equipment usage including serial numbers, rental pricing, fuel usage and maintenance costs. The Job Scheduling module tracks all scheduled activities related to a job, with the exclusive ability to create a job schedule activity list automatically from a Job Budget or Schedule of Values; but no specific functionality is included for dispatchers.

Another new feature is Time & Materials billing. The T&M master record functionality includes the ability to designate Labor Rate Classifications in each individual Employee master record. In the Job master record, there is a tab for designating a job as a T&M job and several settings are available for customizing the needs of each job. A Per Diem addition has been added to the Payroll module and can be utilized for each job. It can also be edited for specific requirements per job or employee. The new Time & Materials Invoice automatically pulls in records that are ready for billing and has the flexibility to add new adjustments on-the-fly. It can also include inventory or equipment billing and contains a Tagged Job Cost Entries report with both the draft copy and the T&M Invoice being printable, exported or emailed.

REPORTING & MANAGEMENT TOOLS:

The BIS job cost module allows users to import estimates from other applications or from a spreadsheet file but does not offer its own estimating module. Job budgets can be easily created with the ability to track labor, material, equipment and subcontract costs. The optional Job Scheduling module allows project managers to schedule job-related activities as well as track job completion, percent complete, and schedule of values. The optional Subcontract module tracks both subcontractors and change orders and can handle a maximum of 99,999 change orders for each subcontract. The AP and AR modules offer user-defined fields for easy tracking of all pertinent information. Detailed vendor and customer information can be easily monitored, as well, including transaction history and payment history. The Payroll module easily tracks in-depth information on all company employees, including standard personnel, tax detail, adjustments and history. All contain user-defined fields so users can choose what to track. An optional Inventory module contains flexible assembly capability with all inventory items able to be assigned to a product group, sub group or department. Users can also establish re-order levels and add images to each product file. The Purchase Order (PO) module keeps a handle on all purchases, tracking by PO number, amount or date. The Equipment module tracks all equipment usage including serial numbers, rental pricing, fuel usage and maintenance costs. The Job Scheduling module tracks all scheduled activities related to a job, with the exclusive ability to create a job schedule activity list automatically from a Job Budget or Schedule of Values; but no specific functionality is included for dispatchers.

Another new feature is Time & Materials billing. The T&M master record functionality includes the ability to designate Labor Rate Classifications in each individual Employee master record. In the Job master record, there is a tab for designating a job as a T&M job and several settings are available for customizing the needs of each job. A Per Diem addition has been added to the Payroll module and can be utilized for each job. It can also be edited for specific requirements per job or employee. The new Time & Materials Invoice automatically pulls in records that are ready for billing and has the flexibility to add new adjustments on-the-fly. It can also include inventory or equipment billing and contains a Tagged Job Cost Entries report with both the draft copy and the T&M Invoice being printable, exported or emailed.

INTEGRATION/IMPORT/EXPORT:

Data, including budgets and estimates can be imported directly into BIS. All In the Essential and Standard Editions, BIS reports can also be easily exported using a variety of formats including PDF, Excel and text files. In the Professional Edition, the same formats are available along with TIFF & RFT, and for the Enterprise Edition, HTLM is also included. BIS is a completely integrated system with an extensive selection of add-on modules.

HELP/SUPPORT:

An excellent Help function is included and contains a good system overview along with assistance in each system module. A variety of support plans are available, including a per-incident option for those who don’t want one of the variety of standard plans offered. A six-month support plan for news users costs $699. Training options are available online, via phone or onsite. All system updates are available from the MICS website to anyone with a current maintenance subscription.

EXECUTIVE SUMMARY & PRICING

With four editions now available, BIS is an extremely scalable product suitable for construction companies of all sizes. Pricing for the system starts at $1,895, with actual cost dependant on Edition, user requirements and modules purchased.

2011 Overall Rating

 

 

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