CYMA Systems — CYMA Accounting Software

An accounting software veteran, CYMA has been providing businesses of all sizes with quality accounting software for years. CYMA is a completely modular system that is a good fit for businesses in transition, or those looking to purchase a solid core accounting system now with the capability to add to that system in the future.

From the June 2009 Review of Small Business Accounting Systems: Tier II

CYMA’s main user interface contains a drop-down menu at the top with an active module box where you can choose which module you want to open. A series of system tabs allows you to choose from various system functions including a Getting Started Guide, Module Tutorials, Calculators, Reference material and the CYMA Update Center. You can also click on the New in Version 11 tab to view a list of new features and enhancements.

Moving between modules is easy, and the CYMA data-entry screens are easily navigated with intuitive screens and lookup options located throughout. Three unique keyboard modes allow you to choose the one right for you. The Quick Entry grids allow you to enter data even more quickly by customizing the grid to reproduce frequently used data-entry detail. New features include the ability to pull bank information directly from your banking facility for a more complete bank reconciliation. File Attachment capability has been expanded as well, with the ability to handle an unlimited number of attachments for vendors, employees and customers.

As previously noted, CYMA is modular, which offers extreme flexibility to users purchasing the system for the first time. Core accounting modules include the required System Manager that handles system security and other management functions. The comprehensive GL module includes complete budgeting capability, an always-on detailed audit trail and the custom fields designer, which offers more than 100 custom fields to track the data that your business needs. AP, AR and Payroll modules complete the core accounting set. The AP module allows electronic funds transfer for easy bill payment and the ability to enter unlimited vendors and contacts. The AR module allows you to enter custom fields and email invoices to customers. The Payroll module supports direct deposit and multi-state payroll and handles all tax reporting.

Other modules available include a comprehensive Inventory Control module, Bank Reconciliation (which allows you to download bank files for a more comprehensive reconciliation), an excellent Job Costing module, and both Purchase Order and Sales Order modules. CYMA offers multi-level security functions for modules, entry screens, system functions and full access.

CYMA contains more than 400 standard reports that can be accessed from within the various CYMA modules. Utilizing third-party report writing tools such as F9 and Crystal Reports allows you to create custom reports and spreadsheets as needed. Reports can be accessed from each module by category with an expandable menu that displays each report. All reports can be viewed on-screen, printed or exported to a variety of file formats including PDF, XML, RPT and HTML, along with standard export formats such as Microsoft Word and Excel.

The customizable eDesk allows you to fully customize your user interface to display the menu and options you want. eDesk will also link to web pages and assist with data import functions, as well.

CYMA allows for complete system integration between all modules. Users can choose the ones needed today and add the others when necessary, or not at all. CYMA modules also integrate with various third-party software solutions including those for human resources, fixed assets, food service and employee time clock. Data can be imported from other products via *.csv files format, and other information, such as reports, are easily exported to spreadsheet and word processing programs.

The Software Maintenance Plan is required for all new users for the first year of licensing. It ensures that you receive all software updates, enhancements and service packs. Other support options available include unlimited telephone support and per-call support. You’ll also receive access to the CYMA Knowledgbase, where you’ll have access to frequently asked questions. Other options include online training, and CYMA offers training manuals for all of their modules, along with tutorials, which are accessible from the eDesk function of CYMA.

CYMA is a solid accounting product that would fit well in mid-sized companies looking for product strength as well as flexibility. The core modules cost $645 each (System Manager, GL, AP, AR and Payroll). Others vary in price and can be added at any time. An excellent report function completes this very comprehensive accounting product.