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Pro-Ware – Asset Keeper

402-861-8800www.ProWare-CPA.com

From the December 2010 Review
of Fixed Asset Management Systems

Designed
for public accountants managing the assets for multiple organizations and individuals,
Asset Keeper provides flexible and customizable functions for depreciation management,
asset location tracking and asset-life events. The system offers global edits
and mass action functions, and supports all traditional depreciation treatments
and conventions. Pro-Ware also offers professional programs for trial balance,
amortization, advanced business ratios, client contact management and a 10-key
calculator application.

BASIC SYSTEM FUNCTIONS:
Asset Keeper can be used to manage an unlimited number of organizations with
any number of assets spread across departments, cost centers, geographic locations
or other business units. The program provides step-by-step guided assistance
during initial and client setup tasks, with intuitive data-entry screens and
wizards simplifying these processes. The company selection screen uses a spreadsheet
view that shows sortable information including type of entity, total asset number,
tax ID, file location and other information, with search and filter options
and the ability to change or move data folders.

The primary work screen defaults to the File Listing page for the last company
worked on, with the screen offering summary data on the books and calculations
being used, along with links that give quick access to standard reports. The
program offers icon and pull-down navigation menus across the top of the screen.
Asset selection screens for each company open into a spreadsheet view similar
to the client selection screens, with multiple information columns, and the
ability to sort and filter along with extensive search capabilities that enable
looking for items in specific departments, asset classes and treatments.

Detailed asset information screens offer tabbed views for moving between data
entry for general, federal, AMT, ACE and general book, with the ability to track
by customizable codes and user-defined fields. Pop-up lists are available for
GL accounts, departments and other codes, and users can attach pictures and
notes to asset records. Buttons at the bottom of asset screens allow users to
scroll forward and back between assets, or to view groups, the asset listing
or perform other functions. The program includes global change functions that
let users apply edits across groups, departments or entire asset bases from
one screen. Asset Keeper can be networked and accessed by any number of users
within the same office.

CORE ASSET MANAGEMENT FEATURES:
The Asset Keeper system can be used to manage any number of assets, allowing
users to create up to eight books per asset, including pre-configured schedules
for federal tax, AMT, ACE and book, and four completely custom books, which
can be used to project depreciation up to 99 years. The program automatically
performs calculations as data or methods are edited, with instant checks for
convention qualification. The program also has auto-assign features for AMT,
ACE and Sec. 179, which has a wizard that takes expense deductions and adjusts
current depreciation accordingly.

Asset Keeper can be used to apply all traditional conventions, including MACRS,
ACRS, straight-line, sum-of-the-year’s digits, declining balance, zero
and negative depreciation, and custom methods. Additional calculations include
monthly depreciation, coming year annual and monthly, pro-rated depreciation,
short years, and accumulated.

The system includes mass disposal functions and wizards for processing other
life events, such as exchanges, splits, unsplits, partial disposals and disposals
through sale, exchange or retirement. Consolidations can be performed across
multiple companies, and can also be unmerged. For asset tracking functions Pro-Ware
offers the AK-Track add-on, which provides inventory management, assignment,
status and tracking notes.

REPORTING:
Extensive reporting options are available from the system’s home screen
and from the reports menu, providing summary and detail asset depreciation lists
and comparisons, end-of-year summaries, acquisition and disposals, book and
inventory reporting, asset valuations, asset summaries and projections, all
of which can be customized or created from scratch using the built-in report
writer. Users can produce forms in batch and create custom sets, and all reports
can be e-mailed from within the program or output to XML, Word, PDF, HTML, RTF,
ODT and text formats. Asset Keeper also offers generation of forms 4562, 4797,
and reports for use in completing forms 4626 and 6251. M-1 reconciliation reports
are also available, as are personal property reports for nearly 20 states.

INTEGRATION/IMPORT/EXPORT:
Users can import asset data into Asset Keeper from Excel and various text files,
and the system includes a built-in conversion tool pulling data from more than
a dozen accounting and asset management programs. With the program’s extensive
report and data output options, data can be exported then imported into most
tax and financial applications.

HELP/SUPPORT:
Asset Keeper supports all modern Windows operating systems. The program provides
a traditional indexed Help utility, and in-program FAQs, tutorial and PDF user
guide. The Pro-Ware support website provides additional FAQs and dozens of task-specific
tutorials, along with downloadable program updates, and links to professional
and regulatory websites. Live technical support is included with program pricing.

SUMMARY & PRICING
Asset Keeper provides a comprehensive asset depreciation system that includes
excellent cross-company consolidation, transfer and global/mass action capabilities
for professionals who manage the assets bases for multiple companies, many of
which may be interrelated. Pricing for Asset Keeper is $599 for a site license
that allows any number of users.

2010 Overall Rating: