2010 Review of Foundation Software — Foundation for Windows

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Foundation Software was established in 1985. Originally a DOS product, the Windows version (Foundation for Windows), which was a complete system re-write, was first introduced in 2000. A comprehensive construction industry software product, Foundation for Windows is ideal for mid to large construction-related businesses, but its customer base includes construction businesses of all sizes.

Basic System Functions

Foundation for Windows features an extremely user-friendly interface. The main screen is split into three sections: Base Modules, Additional Modules and Project Management. This design makes it easy to find exactly where you wish to go. The top of the main screen also features a pull-down menu that offers access to all system modules. Data-entry screens are uncluttered and easily navigated. Foundation makes great use of default data and lookup fields, making data entry a painless process.

The QuickLinks option at the top left of the screen allows users to set up links that instantly access their most commonly used items, whether it is a series of reports, an entry screen, even a website or outside program. Links can be customized for each system user. Foundation for Windows contains excellent Dashboard reports in a variety of categories, including Job Cost, Change Order, GL, AP and AR. All dashboard reports have extensive drill-down capability, with blue shaded items leading to additional information.

Utilizing a variety of methods, Foundation for Windows can easily be accessed by remote locations, field employees or those working on a job site.

Foundation for Windows has minimal hardware requirements and will run optimally on Windows Vista Business/Ultimate, Windows 7 Professional/Ultimate and Windows XP Professional. Foundation runs equally well on both 32- and 64-bit versions of these operating systems. 5

Core Accounting Capabilities

Foundation’s GL offers flexible fiscal periods, with the ability to post transactions in any accounting period. Accounting periods can be left open if necessary, and periods can be user-defined to suit each company type. GL accounts are user-definable as well, with the ability to utilize up to four separate subdivisions for each GL account number. Each division can be broken down as needed, with an unlimited number of break-downs possible. The Consolidate GL option allows users with multiple companies under their umbrella to maintain separate accounting for each and consolidate for month-end and year-end reporting.

The AP module allows users to enter default payments for vendors, view AP checks prior to printing for accuracy, and enter recurring invoices for easy processing and timely payment. The AR module allows users to reverse inaccurate invoices, post payments against each individual account, and create user-defined invoices and billings for customers.

The Foundation Payroll module is designed specifically for the construction industry and contains Workers’ Compensation and Union-specific features such as defining union pay and other regulations. It also supports payroll for multiple states and easily handles direct deposit. The powerful Job Costing module completes the system’s base accounting modules. Additional modules include Project Management, Service Dispatch, Document Imaging & Routing, Equipment, Inventory, Time & Material, Fixed Assets, Unit Price Billing, Purchase Order/Subcontract, Scheduling, Notes & Reminders, Consolidated GL and the CPA Audit/Review.

All posted transactions and registers contain a unique code that is attached to each GL transaction posted. Posting reports contain in-depth information that make it easy to track each item entered in the system for any system date or date range desired.

Security is multi-level, with each user identified and attached to a specific company. Each user is than given access to items specified by the system administrator. You can also choose to hide the options users do not have access to so they will not appear on-screen at all. Security can be assigned per module and per feature in each module. 5