QuickBooks Online is designed for easy electronic invoicing, with the ability to quickly email bills as they are processed, but with the option to print invoices instead. Electronic banking features allow the business to sync the accounting system with their bank balances, easing reconciliation and keeping tighter control over cash flow. Optional add-on features enable credit card payments by customers. No customer portals or collaboration tools are currently offered, and the system does not directly integrate with any online e-shopping carts. QuickBooks Online has a mobile application designed for the Android, iPhone, BlackBerry and other devices, providing a different, yet intuitive, interface that is touch-screen enabled for these mobile devices.
The system can import data from Excel and Outlook, as well as from the desktop version of QuickBooks (if using the Plus version), while company data can be exported to Excel. It also offers direct integration with the Payroll for QuickBooks Online system. QuickBooks Online does not directly integrate or have data sharing with third-party programs. But since Excel data can be imported, most payroll data can be fed into QuickBooks Online. Reports can be output to Excel. With either version of QuickBooks Online, an extra user account is provided for the business’ external public accountant, allowing them to have full, real-time access to all of the accounting data.
SUMMARY & PRICING
QuickBooks Online is more simplified than the installed version of QuickBooks, but provides good basic management capabilities for small businesses with generally non-complex sales, inventory and customer management needs. It has good e-features, such as integrated electronic banking, client communications and mobile apps, but is limited as far as industry-specific functions, notably in its inventory capabilities. No automation of sales tax tables is offered. QuickBooks Online Basic costs $9.95 per month but is limited to one user and one accountant login. QuickBooks Online Plus costs $34.95 per month for three users and the accountant login, with additional user licenses available for a fee. Both systems can be used for free for 30 days. The optional payroll module available for the Plus version costs $39 per month.